Onsite Payroll Administrator

Aston Carter•Belvidere, IL

9d•$23 - $28•Onsite

About The Position

This Payroll Clerk position focuses on union payroll processing, milestone billing, and supporting project managers with accurate billing and reporting for a large construction project. The role combines high-volume data entry, payroll administration, and accounts receivable support in a fast-paced, project-based environment. You will work closely with internal teams to ensure precise time and labor capture, compliant payroll processing, and timely resolution of payroll and billing discrepancies.

Requirements

Minimum 2+ years of experience in payroll, billing, accounts receivable, or related accounting functions.
Hands-on experience with payroll processing, including time entry, adjustments, and payroll record maintenance.
High-volume data entry experience with a demonstrated focus on accuracy and consistency.
Excellent attention to detail and the ability to manage and reconcile large volumes of data accurately.
Strong communication skills, with the ability to collaborate effectively with project managers, accounting staff, and other internal stakeholders.

Nice To Haves

Previous exposure to union payroll processes and requirements is highly preferred.
Experience working with Vista ERP is a plus.
Experience with union-specific payroll systems such as Track or similar platforms is beneficial.
Construction industry experience within payroll or billing, particularly in a union environment, is an advantage.
Comfort working in a hands-on, field-oriented setting rather than a traditional corporate office.
Demonstrated ability to adapt to growing organizations and evolving project demands.

Responsibilities

Process union payroll from end to end, including collecting, reviewing, and entering daily labor hours into the payroll system.
Ensure accurate payroll entry, including adjustments, corrections, and updates to employee payroll records.
Support milestone billing by preparing accurate invoices and assisting project managers with billing accuracy and reporting.
Prepare time and material invoices and support accounts receivable processes, including follow-up and issue resolution.
Maintain and update employee records and payroll data to support union payroll administration and compliance requirements.
Assist with onboarding activities, including gathering and processing new hire documentation and ensuring accurate setup in payroll and billing systems.
Perform high-volume data entry with a strong focus on accuracy, timeliness, and adherence to company policies and union requirements.
Partner with internal teams, including project managers and accounting staff, to investigate and resolve payroll and billing discrepancies in a timely manner.
Utilize ERP and payroll systems to input, track, and reconcile payroll and billing data for union construction projects.
Contribute to continuous improvement of payroll and billing processes by identifying issues, suggesting solutions, and supporting process changes.