Payroll Administrator II

Sloan•Franklin Park, IL

10d•Hybrid

About The Position

This position is responsible for the administration, preparation, processing, auditing, and reconciliation of payroll for U.S. employees across multiple locations and pay groups. The Payroll Administrator II serves as a subject matter expert for payroll operations, ensuring compliance with federal, state, and local regulations while partnering closely with Human Resources, Finance, supervisors, and external payroll vendors. The role supports payroll system administration, reporting, process improvement initiatives, and the resolution of complex payroll issues.

Requirements

Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or related field.
5+ years of payroll processing and administration experience.
Experience processing multi-state payroll for hourly and salaried employees.
Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
Systems experience using payroll, HRIS, and timekeeping systems.
High level of attention to detail, accuracy, and follow-through.
Ability to handle confidential information with discretion and professionalism.
Track record of resolving complex payroll issues independently, with documented root cause analysis and process improvement outcomes.
Ability to identify process improvement opportunities and implement solutions.

Nice To Haves

Experience processing union payroll.
Familiar with SAP, ADP Workforce Now, SuccessFactors, and UKG/Kronos
Knowledge of garnishments, wage attachments, and payroll tax reporting
Experience participating in payroll system implementations, upgrades, or integrations.

Responsibilities

Administer and process payroll for hourly and salaried employees across multiple states, ensuring accurate and timely payroll execution.
Serve as the primary point of contact for complex payroll inquiries, tax issues, garnishments, deductions, and payroll-related compliance matters.
Work on multiple platforms, partnering with vendors on system administration, maintenance, testing, upgrades, and reporting needs, including SAP, ADP Workforce Now, SuccessFactors Employee Central, and UKG Time and Attendance.
Run and audit payroll reports, time evaluation reports, and exception reports to ensure data accuracy and compliance with company policies.
Review payroll inputs and transactions for accuracy; identify discrepancies and coordinate corrective actions with HR, supervisors, and employees.
Balance payroll reports and payroll-related accounts; prepare payroll journal entries and support month-end and year-end close activities.
Process off-cycle payrolls, special payments, bonus payments, retroactive adjustments, and other payroll transactions as required.
Research, resolve, and document payroll discrepancies, tax issues, wage attachments, garnishments, and employee payment concerns.
Maintain payroll records and ensure compliance with federal, state, local, and company payroll requirements.
Assist with payroll tax reporting, annual tax filings, W-2 processing, and other regulatory reporting requirements.
Support payroll audits, including internal audits, external audits, 401(k) audits, and benefit plan audits by gathering and reconciling requested information.
Other duties and responsibilities as required.