Payroll Administrator II

AgReliant Genetics • Westfield, IN

12h

About The Position

Responsible for the accurate, timely, and compliant processing of multi-state U.S. and Canadian payroll in partnership with a 3 rd party payroll processor. This role ensures payroll data integrity, regulatory compliance, timely issue resolution, and strong coordination with HR, Finance, Legal and external payroll vendors.

Requirements

• 5 years of payroll processing experience and hands-on experience with UKG Pro preferred
• Experience processing U.S. and Canadian payroll required
• Strong working knowledge of federal, state, provincial, and local payroll and tax regulations
• Excellent planning and organizational skills
• Strong attention to detail and ability to manage deadlines
• Ability to plan and manage multiple projects completely and accurately
• Ability to effectively work as part of a team
• Problem analysis and problem resolution skills
• Good communication skills, both verbal and written
• Ability to maintain the highest level of confidentiality and
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
• Ability to lift up to 25 lbs
• Ability to work required hours

Nice To Haves

• Experience with ex-pats and H2A workers preferred
• CPP certification preferred
• Experience with garnishments, multi-state taxation, and payroll reconciliations preferred

Responsibilities

• Payroll Processing & Vendor Coordination Support end-to-end payroll processing in partnership with 3 rd party payroll processor
• Update and maintain payroll processing worksheets and documentation shared with payroll vendor
• Run payroll integration file from UKG Pro WFM and transmit required data
• Perform pre- and post- payroll audits to ensure accuracy of time, earnings, deductions, taxes, and garnishments
• Investigate and resolve payroll discrepancies and employee inquiries
• Responsible for enforcing payroll policies and assists in development of overall payroll procedures by making recommendations for efficiencies.
• Monitor payroll processing deadlines and ensure timely completion of required tasks
• Compiles reports from databases as needed
• Provides support related to payroll data, as needed, by external and internal auditors
• Time & Earnings Administration Review and confirm timecard and time-off approvals
• Enter and edit timecards, historical adjustments, and pay changes as needed
• Lock and sign off timecards at payroll deadlines
• Audit holiday pay eligibility and ensure accurate timekeeping records.
• Set-up web clocks and provide support as needed
• Employee Lifecycle Payroll Support Audit new hire records to ensure accuracy of pay rates, tax setup, and legal name compliance for W-2 reporting
• Review termination payouts including final wages, accrued vacation, and reimbursements
• Validate employee transfers, pay group changes, and compensation updates.
• Compliance & Tax Support Maintain state and SUI tax accounts and assist with annual rate updates as needed
• Audit employee address changes to ensure proper tax jurisdiction setup
• Assist with creation of tax codes and earning codes in UKG as needed
• Maintains current knowledge of federal, state and local payroll and compensation regulations to ensure Company compliance.
• Submit tax notices to payroll vendor and maintain organized documentation
• Monitor post-payroll tax filing confirmations and exception reporting
• Completes and submits Unclaimed Property Reporting
• Assists with EEO-1 reporting and other compliance related reporting needs
• Reporting & Financial Collaboration Collaborate with Finance to ensure accurate GL mapping and payroll reconciliations
• Communicate unusual payroll debits or credits to Finance in advance of funding
• Complete quarterly payroll reconciliations and reporting review
• Employee Support & Communication Respond to payroll helpdesk inquiries in a timely and professional manner
• Distribute payroll reminders, deadline notifications, and informational communications
• Partner with Legal and payroll vendor regarding wage garnishment processing
• Facilitates management and employee understanding of payroll procedures.
• Documentation & Process Improvement Maintain organized payroll records and backup documentation
• Assist with maintaining and updating payroll SOPs
• Identify opportunities to improve payroll processes and internal controls
• Other duties as assigned

Benefits

• Medical, dental, and vision coverage
• 401(k) with company match (eligible 1 st of the month following date of hire)
• Generous vacation time & paid holidays
• Volunteer Time Off
• Paid parental leave
• Tuition and Health Club reimbursement
• Company paid Long-term and short-term disability insurance, company paid life insurance and optional supplemental life insurance, health savings account (HSA) with a company contribution and Flexible Spending Account (FSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees