Part-Time Payroll Administrative Assistant

American Heritage National Bank•Long Prairie, MN

11d•Onsite

About The Position

A Payroll Administrative Assistant supports the HR/Finance department by processing, verifying, and maintaining employee payroll records, timekeeping data, and tax information. Key duties include calculating wages, handling deductions, resolving paycheck discrepancies, and ensuring compliance with regulations. The role involves working under strict, regular deadlines (weekly/biweekly/monthly/annually) and requires high attention to detail, strong numerical aptitude, discretion with confidential information, and excellent communication skills. The position also involves identifying areas of opportunity to improve existing processes, functionality, and workflow, and maximizing technological capabilities to reduce manual processes and improve data management and efficiency. The employee is expected to develop and maintain a good working knowledge of job responsibilities and procedures, which facilitates efficient performance of duties, and to comply with federal, state, and local legal requirements.

Requirements

High school diploma or equivalent (GED) is required.
Minimum of 3+ years of experience in payroll processing required for a group of 50+ employees.
Proficiency in MS Office (especially Excel) and payroll software.
Knowledge of human resources information systems (HRIS).
Knowledge of Federal, State, and local laws pertaining to payroll practices including pre- and post-tax deductions, annual payroll reporting requirements, ACA and other related legislation.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Regularly required to sit, use hand to finger handle, or feel; reach with hands and arms; and talk or hear.
Occasionally required to stand and walk.
Must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Nice To Haves

Associate or bachelor’s degree is a plus.
Payroll processing experience of 5+ years preferred.

Responsibilities

Processes biweekly payroll and all payroll related transactions for the organization.
Gathers, reviews, and inputs data into payroll software.
Calculates hourly wages, overtime, and deductions.
Reviews and analyzes current payroll, payroll related benefits, and tax procedures.
Resolves all payroll issues and communicates with and explains in-person or via phone/e-mail to affected individuals.
Prepares and files weekly, monthly, quarterly and yearly payroll reports (gross payroll, hours worked, vacation accrual, tax deductions, benefits deductions, audits of deductions and benefits etc.).
Creates and maintains payroll codes in the payroll system and sets up and reconciles voluntary payroll deductions.
Manages payroll workflow to ensure all payroll transactions are processed accurately and timely.
Maintains accurate, confidential employee records, including updating salary, benefits, and tax withholding information.
Ensures accuracy and completeness of data in master files and various support tools.
Prepares and analyzes comprehensive reports and carries out assigned projects to their completion.
Addresses, investigates, and resolves employee inquiries regarding pay, taxes, and deductions.
Utilizes tools to develop custom reporting out of the HRIS system and acts as a point of contact to all users on retrieving data from the system to meet their needs.
Assists with new hire onboarding, benefits administration, and general clerical tasks.
Performs data entry and filing, as requested for Finance documents.
Utilizes various computer applications including Excel and Word.
Reviews and processes invoices to submit for payment.
Assists with the preparation and management of electronic files for audit purposes.
Learns how to use specialized software.
Actively works to assist in achieving bank goals.
Contributes to a favorable working climate within the organization through a friendly and cooperative attitude and exhibiting good teamwork skills.
Willingly assists others as necessary to keep work current, meet deadlines and spread workload equally.
Offers flexibility in covering vacations and other absences.
Maintains effective working relationships with all employees and vendors.
Identifies areas of opportunity to improve existing processes, functionality, and workflow.
Maximizes technological capabilities to reduce manual processes and improve data management and efficiency.
Develops and maintains good working knowledge of job responsibilities and procedures, which facilitates efficient performance of duties.
Complies with federal, state, and local legal requirements.