Payroll Accountant

People's Self-Help Housing • San Luis Obispo, CA

3d

About The Position

The Payroll Accountant supports payroll processing and administration for two separate entities, as well as related general ledger accounting, reporting, reconciliation, audit, budgeting, and month-end close activities. The role works with departments and Human Resources to verify payroll data and allocations, prepares payroll-related schedules and reports, and maintains accurate accounting files. It also looks for ways to streamline payroll and monthly close processes and uses office and software programs and equipment to perform the work.

Requirements

• At least 5 years of payroll experience.
• At least 3 years of nonprofit GAAP accounting experience.
• Experience managing a high volume of detailed, confidential, and repetitive work.
• Bachelor’s degree in Accounting, Finance, or a related field, or 8 or more years of experience in finance or a related field.
• Skill using a 10-key keypad and general office equipment.
• Proficiency in Excel.
• Attention to detail and accuracy with numbers.
• Positive attitude and professional demeanor.
• Ability to communicate clearly verbally and in writing.
• Ability to prepare internal and external correspondence, including letters, memos, and email.
• Valid California driver’s license, proof of auto insurance, and access to dependable transportation.

Nice To Haves

• Payroll experience with Paylocity is preferred.

Responsibilities

• Assist with payroll processing and administration for two separate entities.
• Review timecards, verify and enter employee changes, and reconcile new-employee tax, benefits, and other payroll-related data.
• Ensure timely payroll submission and verify data after submission.
• Coordinate with departments and Human Resources to confirm and adjust allocations.
• Prepare payroll for general ledger posting, including vacation and sick leave, SUI, and FICA accruals.
• Prepare quarterly and annual reports for agencies and management, including reconciliation of Form 941 and EDD reporting.
• Process payroll-related vendor payments in a timely manner, reconcile benefit invoices, and monitor changes.
• Manage insurance and payroll-related audits, including workers’ compensation and pension audits.
• Assist with budget schedules and payroll schedules for the Indirect Cost Proposal.
• Prepare monthly payroll and staffing variance analyses for departments and properties.
• Assist with annual financial audit preparation and year-end closing schedules.
• Analyze and reconcile related general ledger account balances and prepare adjusting journal entries as needed.
• Ensure allowable costs are allocated to federal awards and indirect activity, and prepare adjusting journal entries as needed.
• Perform month-end accounting close duties, including bank reconciliations as needed.
• Maintain accurate and current accounting files.
• Identify ways to streamline and expedite payroll and the monthly close process.
• Use office and software programs and equipment required by fiscal processes.

What This Job Offers

• Job Type: Full-time