Payroll Accountant (Internal Only)
About The Position
The Payroll Accountant prepares assigned district payrolls and supervises payroll clerks. The role includes payroll processing, garnishment administration, time and attendance analysis, payroll system interface administration, tax deposit transmission, tax reporting, and support for Teacher Retirement System of Texas (TRS) reporting. The position also assists with system upgrades, staff training, payroll procedures and controls, audits, and special projects. The employee must comply with applicable federal and state laws and district policies, procedures, and regulations. Attendance at the work site is required.
Requirements
- Bachelor's degree in Accounting, three years of experience in payroll, accounting, auditing, or a related field, and one year of supervisory experience; or a bachelor's degree in Business Administration with 16 hours of accounting, five years of experience in payroll, accounting, auditing, or a related field, and one year of supervisory experience.
- Expertise with Microsoft Office products, including Excel.
- Familiarity with human resources management systems (HRMS) and time and attendance software.
- Strong organizational, analytical, verbal communication, and written communication skills.
- Problem-solving, attention to detail, customer service, and interpersonal skills.
- Ability to maintain emotional control under stress and manage frequent interruptions.
- Possess a Texas or New Mexico driver's license and be insurable by the district auto liability insurance carrier.
- Subject to the district's drug and alcohol testing policy and regulation.
Nice To Haves
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Responsibilities
- Supervise preparation of monthly and biweekly payrolls, including system-interface accuracy, garnishments, contract adjustments related to leaves of absence, and analysis supporting payroll finalization.
- Supervise payroll clerks assigned to payroll processing.
- Develop custom reports to extract financial data from payroll systems.
- Assist with developing and delivering payroll training procedures to district staff.
- Assist with testing report development and analysis, system upgrades, and interfaces in cooperation with the Business Information Systems department.
- Help prepare and maintain current written accounting procedures and policies related to payroll processing.
- Help develop and implement controls for accurate computer input and output, and oversee payroll corrections and adjustments.
- Coordinate with Human Capital Management, Risk Management, and Accounting personnel to produce timely and accurate payrolls.
- Respond to paycheck and district-policy inquiries from principals, directors, and other district personnel.
- Assist the supervisor with internal and external auditor inquiries.
- Become familiar with federal, state, and district payroll policies and regulations.
- Assist with correspondence involving the IRS, Texas Attorney General, and other garnishment agencies.
- Assist with quarterly and annual tax reporting, including quarterly tax reports and annual W-2s.
- Assist with TRS reporting, tax deposit transmission, system upgrades, training, and special projects as required.
- Participate in required professional development activities, follow safety procedures, support district and department goals, maintain professional ethics, and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
