Payroll Accountant

Charlie's Produce•Seattle, WA

1d•Onsite

About The Position

Charlie's Produce is seeking a Payroll Accountant to assist in the bi-weekly processing of multi-state payroll for over 1,600 employees. This role involves working with managers and employees to resolve payroll issues, administering the time and attendance module, and maintaining the payroll filing system. The Payroll Accountant will support the Payroll Administrator in full-cycle payroll processing and maintain payroll-related General Ledger accounts in accordance with GAAP. Responsibilities include analytical work, thorough review of financial records, preparing financial reports for tax and internal purposes, reconciling GL accounts, analyzing past costs, and predicting future payroll expenses.

Requirements

Must be able to maintain a high degree of confidentiality
BA/BS Degree in Accounting, Finance, or related major
Previous payroll processing experience
At least two-years’ experience in a payroll/finance/accounting role
High attention to detail
Intermediate knowledge of ADP payroll processing and Workforce Now
Excellent communication and interpersonal skills
Ability to juggle multiple projects while maintaining accuracy and deadlines
Ability to work independently as well as part of a team
Strong sense of self-motivation
Excellent analytical, organizational, and problem-solving skills
Knowledge of commonly used concepts, practices, and procedures within the accounting cycle
Previous Microsoft Office experience with intermediate skill level in Excel and Word

Nice To Haves

Previous Great Plains experience a plus
Payroll certification a plus

Responsibilities

Accurate and timely processing of bi-weekly payroll, using ADP products (Time and Attendance, Workforce Now)
Administer the time keeping system.
Set up employees, validate adherence to FLSA, monitor submission of approved timesheets, and ensure valid data transfers to/from payroll system
Process employee maintenance, including new hires, terminations, rate changes, labor security group changes, incentives, direct deposits, reimbursements, etc.
Calculate wage and overtime pay, calculate and record payroll deductions, calculate retro payments, process payroll corrections, process requests for payroll advances and final checks
Handle various payroll inquiries from internal parties
Distribute payroll reporting to various internal business stakeholders.
Prepare mailing of physical live checks and paper paystubs each pay cycle
Prepare and file payroll related government reporting
Maintain secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
Perform general ledger accounts analysis and reconciliations of payroll related GL accounts.
Prepare schedules, invoices, explanations of supporting materials and procedures, and prepare any other necessary data
Process payroll related accounting entries and accruals
Determine GL coding for ADP fees for services invoices
Process employee loans including re-payment entries
Establish and maintain positive working relationships with employees, third party vendors, and team members
Stay current on all payroll regulations and requirements related to multi-state payroll processing and initiate new procedures to maintain compliance
Maintain SOPs for various job duties and create new SOPs as necessary
Take a leadership role in developing or proposing changes to payroll procedures to improve accuracy and efficiencies by evaluating process flow, proposing new procedures, assist in management education and training