Payroll Accountant

PEOPLE'S SELF-HELP HOUSING•San Luis Obispo, CA

About The Position

The Payroll Accountant assists with payroll processing and administration for two separate entities and supports general ledger preparation, reporting, audits, budgeting, and month-end close activities. The role works with departments and Human Resources to review payroll allocations and coordinate changes, and helps ensure payroll and related vendor payments are processed accurately and on time. The position also maintains accounting files and looks for ways to streamline payroll and the monthly close process.

Requirements

At least 5 years of payroll experience.
At least 3 years of nonprofit GAAP accounting experience.
Experience managing a high volume of detailed, confidential, and repetitive work.
Bachelor’s degree in Accounting, Finance, or a related field, or 8 or more years of experience in finance or a related field.
Skill using a 10-key keypad and other general office equipment.
Proficiency in Excel.
Attention to detail and accuracy with numbers.
Positive attitude and professional demeanor.
Ability to communicate clearly verbally and in writing, and to issue internal or external correspondence.
Valid California driver’s license, proof of auto insurance, and access to dependable transportation.

Nice To Haves

Experience with Paylocity is preferred.

Responsibilities

Process and administer payroll for two entities, including reviewing timecards, verifying and entering employee changes, reconciling new-employee tax and benefits information, and verifying payroll data after submission.
Coordinate with departments and Human Resources to confirm and adjust payroll allocations.
Prepare payroll for general ledger posting, including vacation and sick leave, SUI, and FICA accruals.
Prepare quarterly and annual reports for agencies and management, including reconciliation of Form 941 and EDD reporting.
Process payroll-related vendor payments and reconcile benefit invoices while monitoring changes.
Manage insurance and payroll-related audits, including workers’ compensation and pension audits.
Assist with preparation of budget schedules and payroll schedules for the Indirect Cost Proposal.
Prepare monthly payroll and staffing variance analyses for departments and properties.
Assist with annual financial audit preparation and year-end closing schedules.
Analyze and reconcile general ledger account balances and prepare adjusting journal entries as needed.
Ensure allowable costs are allocated to federal awards and indirect activity, preparing adjusting journal entries as needed.
Perform month-end accounting close duties, including bank reconciliations as needed.
Maintain accurate and current accounting files.
Identify ways to streamline and expedite payroll and the monthly close process.
Use office and software programs and equipment as required by fiscal processes.