Patient Scheduler

Highbar Physical Therapy • Providence, RI

9d • Onsite

About The Position

Highbar Physical Therapy is seeking a Patient Scheduler to be an integral part of the company and often the first point of contact for new patients. The scheduler will assist patients with the initiation of care by obtaining demographics, injury and insurance information, and scheduling the patient at the clinic of their choice within 24-hours. Upon scheduling of the appointment, the scheduler will distribute electronic intake packages. In addition, the scheduler manages direct referrals that are submitted via fax and other electronic methods. This role is an on-site, full-time, immediate need.

Requirements

• High school diploma or general education degree (GED)
• Two to three years of related experience and/or training
• Call center and/or proven experience working with a multi-line phone system preferred.

Responsibilities

• Provides exceptional customer service and ‘first impression’ to new patients.
• Answers central phone line and assists patients and/or directs calls as appropriate. Also manages clinic level phone calls as needed.
• Obtains and accurately documents detailed information on referral source, patient demographics, injury information, and insurance. Distributes electronic intake paperwork according to patient preferred method.
• Schedules new evaluations at the location of the patient’s choice/time per patient preference in a timely manner.
• Communicates with patient care coordinators at the clinics regarding patient appointment preference in order for the patient to be accommodated as soon as possible.
• Manages EHR reports to ensure patients are appropriately contacted and followed up with to schedule an initial appointment. Discharges patients who were not successfully contacted and sends correspondence regarding their discharge.
• Use of computer to access O365 SharePoint, Microsoft Excel, and Electronic Medical Record software for the purpose of scheduling, documentation, and referral management.
• Other duties may be assigned.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Voluntary disability and life insurance options
• Fitness & Wellness program
• Paid holidays
• Paid time off
• Flexible work hours
• Community volunteer opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED