Patient Registrar

Mercyhealth Wisconsin and Illinois•Rockford, IL

1d•$17 - $28•Onsite

About The Position

The Patient Registrar is responsible for engaging in positive interactions with patients, visitors, and customers, providing helpful assistance, and maintaining composure under pressure. This role involves admitting patients, scheduling appointments, accurately entering patient information into the electronic medical record (EPIC), and managing financial aspects of registration. The Patient Registrar also plays a crucial role in identifying patients in need of immediate care, prioritizing registration based on symptom severity, and ensuring patient privacy and accuracy in medical records. Additionally, they assist with coordination of patient care, provide information to patients and visitors, and support hospital staff during critical situations like EPIC downtime or disasters. The role requires flexibility, reliability, and a commitment to teamwork and excellent customer service.

Requirements

Graduate of high school or equivalent preferred
One to two years customer service experience required
Knowledge of computer systems, to include navigation, typing, and data entry.
Detail oriented.
Strong oral and written communication skills.
Excellent problem solving, conflict management, time management and stress management skills in highly emotional and demanding situations.
Ability to use good judgment and utilize independent decision-making skills.
Able to work independently, as well as collaborate in a team environment.
Interpersonal skills to interact with patients to obtain needed information to communicate to partners and providers.

Nice To Haves

Knowledge of third-party payors preferred
Medical terminology preferred
EPIC knowledge preferred but not required.

Responsibilities

Engage in positive interactions, demonstrating friendliness by smiling and making eye contact when greeting all patients, visitors, and customers.
Provide helpful assistance in anticipating and responding to the needs of patients, visitors, and customers, staying calm under pressure to deal effectively with difficult people.
Participate in team building activities, continuous quality improvement activities, and educational experiences in support of departmental or Mercyhealth initiatives.
Provide shadowing and training to new partners.
Use good judgment in highly emotional and demanding situations.
Arrive patients to the ER and Urgent Care.
Sign in or check in hospital outpatient visits.
Identify patients in need of immediate care by visual assessment at time of registration, prioritize patient registration by severity of complaint, and monitor waiting area for changing patient conditions and alert triage RN to the need to re-evaluate patients.
Admit all surgical and direct admit patients.
Schedule and check in hospital outpatient lab patients.
Identify and select patients using department-required patient identifiers to select the correct electronic medical record, thus reducing the chance for privacy, medical, or duplicate medical record errors.
Enter patient’s complaints/symptoms and them in the appropriate order based on severity of symptoms, also completing all other required arrival information with the electronic medical record.
Generate patient armbands, face sheets, and patient labels.
Verify information before quickly applying patient armbands during traumas or other chaotic situations.
Gather and enter into EPIC all necessary demographic, guarantor, and billing information from patients/family.
Obtain necessary signatures and documents for inpatient and outpatient registrations.
Verify patient insurance information and update insurance information as appropriate.
Identify patients in the ER that have out-of-network insurance and provide this information to the appropriate ED partners, completing out-of-network paperwork and adding an account note documenting conversation with staff and that paperwork was completed.
Identify patients without insurance and work closely with patient financial counselors to help facilitate self-pay services for patients without insurance.
Identify appropriate primary/secondary payees.
Complete MSPQ as required for Medicare patients.
Collect all applicable co-pays, self-pay payments, and in some cases pre-payment for services.
Assist with coordination of patients into the appropriate unit.
Provide accurate information and timely updates to patients, visitors, and customers.
Assist other departments at various hospital locations to notify when patients have arrived.
Assist outside EMS/EMT agencies to arrive patients to the facility and provide paperwork for billing purposes.
Perform Pre-admission functions for patients.
Perform Pre-registration functions for patients.
Upon admission, provide patients with admission information such as the VIP Folder as needed.
Obtain signatures for Medicare forms as required for admission within the required timeframe.
Properly secure and return all patient valuables in accordance with Mercyhealth policy.
Assist hospital staff to facilitate patient care during periods of EPIC Downtime or during disaster mode.
Assist nursing staff to provide transportation vouchers and payment for transportation services for patients.
Maintain an accurate cash drawer.
Close and balance cash drawer at the end of each shift in compliance with our cash handling policy.
Manage work queues to resolve registration errors, thus allowing patient bills to process in a timely manner.
Assess and determine situations requiring an interpreter and when to use interpreter services effectively.
Log in, answer, return, and transfer all incoming telephone inquiries, and make outbound calls as needed.
Monitor security cameras and door entry systems in a polite manner and communicate information to the appropriate staff, patient, or visitor.
Address questions or concerns promptly or identify the appropriate resource to do so.
Use effective service recovery skills to solve problems or service breakdowns when they occur.
Remain flexible and reliable to react to frequent changes in duties and volume of work to meet the needs of our many locations and patients.
Manage work schedule efficiently to ensure all tasks and assignments are completed on time.
Present a friendly, approachable, professional demeanor and appearance.
Complete travel screening questionnaire for every patient, visitor, and customer that enters the facility.
Track patient's visitors as needed and appropriate based on current hospital guidelines.
Provide directions, help, or escort patients/visitors to the correct area.
Demonstrate teamwork by helping co-workers in and across departments.
Communicate appropriately, clearly, and timely to the leadership team, charge nurse, physician, and partners.
Use excellent judgment to notify the leadership team of all unusual occurrences or situations requiring leadership team attention or action.
Use organizational and departmental resources efficiently.
Follow local, state, and federal healthcare regulations.
Perform light duty cleaning of registration, lobby, and waiting room areas.
Complete all required educational courses as assigned by leadership.
May be required to work alternate shifts, weekends, and overtime during peak periods.
Perform other duties as assigned.