Patient Care Coordinator
About The Position
We’re looking for a true people person to join our team. Our patients come in often and they should feel like family every time they walk in. If you’re warm, friendly, and genuinely love connecting with people, we’d love to meet you. This role splits between our Paradise Valley and North Scottsdale clinics. You’ll work at one location per day, never both in the same day. Why Impact Patients you actually get to know. you’ll see the same patients regularly, building real relationships over time. Cash-pay, concierge-style care. patients invest in their health and expect a personal experience. You set that tone. Real ownership of your role. you’re not pushing paper. You schedule, problem-solve, build relationships, and keep the clinic humming. A team that has your back. no drama, no clock-watching. We celebrate wins together and pitch in when it’s busy. A growing company. Impact is opening new locations across the Valley, which means new opportunities and a team that doesn’t stand still.
Requirements
- A genuine people person who is warm, friendly, and easy to talk to. This is the most important thing
- Someone who builds real relationships, remembers names and details, and makes people feel seen
- Comfortable with sales conversations and able to talk pricing without flinching
- Detail-oriented and organized so nothing falls through the cracks
- A natural multi-tasker who knows how to prioritize when things get busy
- Strong, clear communicator in person, on the phone, and in writing
- Self-directed and team-oriented, taking initiative and pitching in without being asked
- Flexible with hours and open to either opening or closing shifts (not just mornings or just afternoons)
- Stable work history and someone who tends to stay and grow with a team
- This isn’t the right role if… You’re reserved or quiet by nature. Our patients want someone who lights up when they walk in
- You’re uncomfortable talking about money or explaining pricing
- You’d rather hide behind email than pick up the phone
- You need a fixed schedule and can’t flex between opening and closing shifts
- You’re looking for an insurance-based or large corporate medical setting
Nice To Haves
- Prior sales, cash-pay, or concierge healthcare experience strongly preferred
- Customer service experience preferred; medical or doctor’s office experience is a plus
Responsibilities
- Build genuine relationships with patients you’ll see regularly so they feel known and welcomed every visit
- Greet patients warmly at check-in and create a calm, welcoming front-of-house experience
- Answer phones, return calls, schedule appointments, and keep our PTs fully booked
- Confidently explain our cash-pay model and pricing to new patients, turning inquiries into booked evaluations
- Help current patients understand the value of continued care
- Process payments and keep accurate records in our EMR and Google Suite
- Juggle phones, in-person patients, and back-office tasks without dropping the ball
- Open or close the clinic depending on the day’s schedule
- Keep the front and lobby clean, organized, and inviting
- Pitch in across both clinics during busy shifts or coverage needs
- Occasionally lift up to 20 lbs
Benefits
- 19 days off per year (PTO, sick time, and 6 paid holidays combined)
- Flexible time off options
- Medical and dental insurance, 50% company-paid
- Telehealth benefit with company contribution
- Life and short-term disability insurance, 100% company-paid
- Vision insurance available if you choose to enroll
- All benefits effective after 30-day probationary period
- 401(k) with up to 3.5% company match (after 1 year)
- Orangetheory corporate membership
- Quarterly paid learning days
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
