Pathology Transcriptionist

WVU Medicine

23h

About The Position

The Pathology Transcriptionist transcribes technical medical data from recorded and written dictation for multiple Anatomic Pathology services and records patient information to maintain accurate transcription records. The position also performs clerical duties for departmental projects and conferences, coordinates outside consultation cases and requests for pathologic materials, and performs related duties as needed in a developing environment. The role prepares and transcribes a variety of Anatomic Pathology reports, including surgical pathology, neuropathology, electron microscopy, autopsy, and special procedural reports. It coordinates with hospital departments, clinicians, families, legal agencies, and external organizations to obtain specimens and records, manage requests, and support timely reporting and distribution. The position also maintains documentation and logs, supports billing and record retrieval, and helps ensure reports are accurate, complete, and properly filed.

Requirements

High school diploma or equivalent.
Ability to type reports accurately and in a timely manner.
Ability to sustain concentration and mental and visual effort while meeting close accuracy requirements.
Knowledge of personal computers and word-processing, spreadsheet, and PowerPoint programs.

Nice To Haves

Graduation from an approved Medical Transcription or Medical Secretary course.
Medical knowledge or knowledge of medical terminology.
One year of experience as a medical transcriptionist or medical secretary.
One year of experience as a medical transcriptionist in Anatomic Pathology.

Responsibilities

Transcribe and type multiple formats of Anatomic Pathology medical reports using the Anatomic Pathology LIS Computer System.
Coordinate procurement, transcription, and preparation of special procedural interpretation reports with non-pathology departments.
Coordinate and manage autopsy findings, documents, clerical processing, diagnostic reporting, and timely distribution of final autopsy reports.
Communicate with family members, clinicians, legal agencies, and hospital departments regarding pathology materials, records, and report requests.
Manage patient charts, autopsy legal documentation, and special requests.
Maintain and return pertinent hospital records within specified time frames.
Ensure accurate spelling, medical terminology, punctuation, and grammar in reports; make corrections without changing meaning and notify pathologists of concerns or discrepancies.
Assist other transcriptionists with difficult vocal deliveries and regional variations in terminology.
Edit reports returned from physicians or institutions and prepare amendments or addenda for new results or additional testing.
Review and scan reports to verify page placement and required information.
Operate office equipment, dictating mechanisms, and Anatomic Pathology computer equipment; perform related clerical tasks for transcription, projects, and conferences.
Review reports for specimen and procedure information and enter appropriate charge codes for billing.
Assist with maintaining logs for patient reports, specimens, requests, and case tracking.
Monitor outstanding surgical reports and follow up to expedite diagnostic turnaround time.
Coordinate outside consultation cases and external requests for pathology materials and slides for patient care.
Obtain patient information from admission and discharge records or medical records staff to ensure accurate reports.
Assist with organized filing and retrieval of pathology materials.
Coordinate preparation and shipment of molecular sendout requests and track results to ensure timely inclusion in the patient chart.