Pathology Reporting Specialist - Augusta, GA

Wellstar Health System

2d•Onsite

About The Position

Under the supervision of the department manager, this role performs a variety of tasks to support pathologists and other allied healthcare providers. The specialist is responsible for ensuring the accuracy and completeness of all documents, tests ordered, and patient case reports, allowing pathologists to focus on patient care. Key tasks include transcribing pathology reports, research, and administrative documents, as well as coordinating patient case correspondence for consultations. The role also involves ordering tests and stains, answering phones, assisting callers with patient reports, adding stains to cases, changing patient demographics, providing follow-through, participating in process improvement initiatives (including data collection), coordinating case conference materials, and maintaining the consultant calendar. The specialist is required to follow work unit standard operating procedures, review them for accuracy, and serve as a resource and mentor by training, educating, and mentoring new and existing team members, as well as troubleshooting and resolving problems.

Requirements

High School Diploma General or GED
Associates General - Preferred
Six months transcription experience in a medical setting with pathology experience
Computer skills and medical terminology with pathology specialty preferred
High organization, efficiency, and multifunctionality with ability to work independently as well as in a team
Excellent written and oral communication skills
Experience in medical terminology
Excellent customer service skills
High motivation and successful working independently and in a timely manner

Nice To Haves

Knowledge of Pathology Information System billing
Tumor Conference preparation (all genres)
Pathologists Peer Review
CAP Anatomical Tumor Forms

Responsibilities

Transcription of pathology reports (Gross and Microscopic)
Managing patient demographics
Gross transcription of dictation by Pathologists Assistants or Pathologists
Microscopic transcription of dictation during pathologist review of slides
Notifying pathologists of the need for amendment/addendum of cases requiring further information from outside reference labs or consults
Preparing CAP required tumor anatomical forms based on diagnosis and CPT codes
Coordinating with pathologists for further histories or additional current information from WellStar or other hospitals
Sending out cases for consult
Documenting receipt of requests for slides/blocks
Requesting slides/blocks from Histology and verifying receipt
Obtaining pathology reports
Discussing with pathologists the purpose of requests to determine which slides/blocks to send
Preparing packages of blocks/slides/reports and pathologist comments for consultation
Preparing invoices for billing of slides/blocks
Answering phones for the department
Distributing mail
Ordering kits and supplies for reference lab send-outs
Assisting pathologists and histology techs as needed
Maintaining pathology files
Providing pathologists with physician requests/information
Preparation of slides/blocks for Peer Review
Professional Billing (interacting with Pathology Medical Billing Group for corrections)
Technical Billing (researching and documenting errors in technical billing)
Physician Orders (determining tissue block adequacy for testing, ordering new tests from reference labs)
Preparation of slides/blocks for Tumor Board, Breast Tumor Board, and County Tumor Boards
Handling Legal Cases (communicating with attorneys, law enforcement, Risk Management/Health Port; retrieving materials; completing inventory; notarization)
Performing other duties as assigned
Complying with all Wellstar Health System policies, standards of work, and code of conduct