Pathology Administrative Assistant

Dermatology & MOHS Surgery•Leesburg, FL

14d•Onsite

About The Position

Dermatology & MOHS Surgery is seeking a Pathology Administrative Assistant to help with Pathology calls and scheduling. The Pathology Result Administrative Assistant is responsible for ensuring all pathology reports are received, accurately documented, reviewed by the provider, and communicated to patients in a timely manner. This position plays a critical role in coordinating patient follow-up, scheduling recommended treatments, maintaining regulatory compliance, and ensuring no pathology results are overlooked.

Requirements

Strong attention to detail.
Excellent organizational and time management skills.
Ability to maintain strict patient confidentiality (HIPAA compliance).
Professional telephone and communication skills.
Ability to multitask in a fast-paced medical office.
Strong computer and EMR experience.
Knowledge of medical terminology.
Ability to prioritize urgent pathology findings.

Nice To Haves

High school diploma or GED required.
Medical Assistant or Administrative Assistant experience preferred.
Dermatology experience preferred but willing to train the right candidate.
Experience with pathology result management preferred.
Experience using Electronic Medical Records (EMR), preferably Modernizing Medicine (EMA), is a plus.
Familiarity with common dermatologic diagnoses including: Basal Cell Carcinoma (BCC), Squamous Cell Carcinoma (SCC), Melanoma, Melanoma In Situ, Dysplastic Nevus, Actinic Keratosis, Seborrheic Keratosis, Benign Nevi, Cysts, Other common skin lesions.

Responsibilities

Monitor incoming pathology reports daily from pathology laboratories.
Match pathology reports to the correct patient and biopsy site.
Upload pathology reports into the Electronic Medical Record (EMR).
Notify the provider when pathology results are available for review.
Document provider recommendations accurately in the EMR.
Contact patients regarding pathology results as directed by the provider.
Explain physician recommendations using approved scripts while maintaining patient confidentiality.
Schedule follow-up appointments for Mohs surgery, excision procedures, cryotherapy, Electrodessication & Curettage (ED&C), Topical treatments, Superficial Radiation Treatment (SRT), Referrals for Treatment outside the office when necessary, and Follow-up skin examinations.
Coordinate referrals with outside specialists and ensure all required records are sent.
Track pending pathology reports to ensure all biopsies receive final results.
Maintain a pathology tracking log to verify completion of each case.
Send certified letters and document attempts to contact patients who cannot be reached regarding abnormal or malignant pathology results.
Monitor patients who decline treatment and ensure informed refusal documentation is completed.
Assist providers with pathology-related documentation and correspondence.
Scan, upload, and organize pathology records into the patient's chart.
Communicate with pathology laboratories regarding missing reports, amended reports, or specimen questions.
Ensure pathology documentation meets practice policies and regulatory standards.
Assist with quality assurance projects related to pathology tracking and patient follow-up.