Patent Coordinator

Gowling WLG • Calgary, AB

11d • Hybrid

About The Position

Our Patent Coordinator plays a key role in coordinating worldwide prosecution of domestic and foreign patents. The successful candidate will bring excellent attention to detail, prioritization skills, and a genuine interest in intellectual property law.

Requirements

• Law Clerk or Legal Administrative Diploma from a recognized post-secondary institution;
• 3 – 5 years of related experience;
• Ability to communicate clearly, effectively and professionally with team members, other Firm members, clients, foreign associates, CIPO and other Intellectual Property Offices;
• Strong problem-solving skills, including a proven ability to set priorities and work strategically;
• Ability to produce a high quality and quantity of work product often under tight timelines and under strict deadlines;
• Knowledge of both Canadian, International and other foreign Patent practices (US, EP, PCT and others);
• Knowledge of Intellectual Property in-house databases;
• Strong computer skills including proficiency with Microsoft Office Suite.

Responsibilities

• Preparing and finalizing patent application filing materials for filing in the Canadian Intellectual Property Office (CIPO) and the United States Patent Office (USPTO).
• Preparing, reviewing and finalizing patent application filing instructions to be sent to foreign associates in various countries around the world;
• Coordinating with professionals with respect to the above, including ensuring that patent abstracts, specifications, claims and drawing are in accordance with various jurisdictional requirements;
• Reviewing and preparing client letters, assignments, petitions, powers of attorneys, and inventor declarations;
• Screening and reviewing incoming correspondence post-filing for Canadian, US and foreign applications;
• Relay formal examiner’s reports and office letters, coordinating with professionals regarding the drafting and filing of submissions, including requests for examination/advanced examination, requests for continued examination, preliminary/voluntary amendments, payments of final fee, and responses to examiner’s reports;
• Reviewing and forwarding notice of allowances and letters patent documents to clients;
• Overseeing and coordinating with professionals and foreign associates regarding patent validations and patent appeals;
• Reviewing and monitoring daily diaries and due case reports and initiating appropriate action where necessary;
• Managing multiple deadlines, communicating with others and ensuring important deadlines are met;
• Other duties as required.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree