Pastoral Ministry Assistant

High Point Church•Madison, WI

1d•Onsite

About The Position

The Pastoral Ministry Assistant position exists to support the Senior Pastor through coordination and administrative assistance, maximizing the time the Senior Pastor can devote to teaching and shepherding the congregation.

Requirements

Proficiency in email management and follow-up.
Calendar and scheduling management skills.
Experience with expense processing and travel arrangements.
Podcast coordination experience.
Event planning and hosting experience.
Project planning and assistance skills.
Document editing skills.
Research skills.
Administrative support experience for events and staff.
Ability to attend and participate in various staff meetings.
Willingness to monitor security cameras when needed.
Email monitoring, sorting, and responding skills.

Responsibilities

Organize email and related follow-up tasks.
Respond to or triage emails when appropriate.
Manage the Senior Pastor's calendar and scheduling.
Process expenses, mileage reimbursement, and travel arrangements.
Coordinate podcasts, including AMA episodes and guest hosts.
Assist in planning and hosting High Point Church events.
Plan and assist with projects under the direction of the Senior Pastor.
Edit various documents and ministry materials as needed.
Conduct research for ministry projects as needed.
Provide administrative support for church-wide events and staff initiatives, including: Monthly Family Time, E&E Live, Other ministry events as assigned.
Attend and participate in staff meetings, including: Sunday Planning, Tactical Meetings, Staff Prayer, Selected Strategic Meetings, One-on-one meetings with the Senior Pastor, as needed.
Monitor the security cameras when the front desk volunteer and Office Administrator are unavailable.
Monitor, sort, and respond to emails sent to [email protected].
Perform other duties as assigned.