PASTORAL CARE DEPARTMENT SECRETARY

Riverside Healthcare • Kankakee, IL

6d • Onsite

About The Position

The Department Secretary plays a vital role in ensuring the efficient operation of the department by performing a variety of clerical and administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively. The Department Secretary will support the department's needs and assist the leader with daily operations.

Requirements

• High school diploma or equivalent
• Proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with office equipment (printers, copiers, fax machines).
• Exposure to toner for copier.
• Exposure to Video Display Terminals: Average.
• Minimal potential exposure to Blood and Body Fluids and TB or Airborne Pathogens due to restricted direct patient contact.
• Speech: Needed for presentations/training, telephone communication, facilitate meetings.
• Vision: Needed to read memos and literature.
• Hearing: Needed for telephone communications, meetings, and listening to employee & volunteer concerns.
• Touch: Need to write, do computer entry, filing.
• Sit: 50% of the time.
• Twist: 10% of the time.
• Stand: 10% of the time.
• Walk: 15% of the time.
• Lift: 1% of the time.
• Squat: 1% of the time.
• Climb: 1% of the time.
• Bend: 1% of the time.
• Reach above shoulders: 2% of the time.
• Lifting up to 10 lbs: Frequently.
• Lifting up to 20 lbs: Occasionally.
• Lifting up to 35 lbs: Occasionally.
• Pick up Meals on Wheels carriers to assist volunteer drivers taking carriers to their cars on a daily basis.
• Maximum consecutive time sitting: 90 minutes.
• Maximum consecutive time standing: 30 minutes.
• Maximum consecutive time walking: 20 minutes.
• Repetitive use of hands: Simple grasp up to 10 lbs (daily), Pushing & pulling Normal weight (daily), Fine Manipulation (typing, writing, handling paper, filing).
• Repetitive use of foot or feet in operating machine control: Required.
• Inside hours: 8.
• Outside hours: 1.
• Temperature: Normal Range.
• Lighting: Average.
• Noise levels: Average.
• Humidity: Normal Range.

Nice To Haves

• Associate's degree or relevant certification preferred

Responsibilities

• Perform general clerical tasks, including typing, filing, and photocopying to ensure efficient office operations.
• Prepare and edit correspondence, reports, and other documents as required, maintaining high standards of accuracy and clarity.
• Monitor and maintain office supply inventory levels, placing orders as necessary to ensure timely delivery and organization.
• Answer and direct incoming phone calls professionally, taking messages and relaying information to the appropriate personnel.
• Sort and distribute incoming mail and prepare outgoing mail for delivery, ensuring prompt communication.
• Maintain accurate and organized records and filing systems for easy retrieval, ensuring confidentiality and security of sensitive information.
• Assist in maintaining department schedules and calendars, coordinating meetings, appointments, and events for staff and leadership.
• Provide comprehensive administrative support to department staff and leadership as needed to enhance operational efficiency.
• Assist in the preparation of presentations, reports, and other documents to support departmental initiatives.
• Input and update data in various databases and spreadsheets, ensuring the accuracy and completeness of all entries.
• Assist with special projects and initiatives as assigned.
• Participate in departmental meetings and contribute ideas for improving operational efficiency.
• Support staff training and orientation processes for new employees within the department.

Benefits

• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program
• Paid Leave Hours accrued as you work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED