Pastoral Assistant

Catholic Diocese Of Fort Worth•Wichita Falls, TX

2d•Onsite

About The Position

The Pastoral Assistant provides administrative and pastoral support to the Pastor by coordinating schedules, communications, parishioner needs, meeting preparation, sacramental logistics, and special pastoral projects in support of the parish mission. The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Practicing Catholic in good standing with the Catholic Church
Must pass a background, credit check, and complete all required diocesan screening.
Successful completion of the Diocesan Safe Environment process.
Excellent organization, prioritization, and communication skills.
Excellent time management skills.
Excellent writing skills (syntax, tone, and style).
Excellent grammar, composition, spelling and referencing skills.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
Strong computer skills in Microsoft Office Suite, especially in Word and Excel.
Demonstrated history of good judgement.
Ability to honor and maintain confidentiality.
Ability to work well with people from a diverse variety of audiences.
Demonstrated aptitude for adaptability and flexibility.
General ability and willingness to learn, use, troubleshoot, and implement/teach technology.

Nice To Haves

Associates degree or experience in administrative management.
Previous parish office, volunteer coordination, scheduling database, or communication experience preferred.
Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate.
Bilingual (Spanish/ English) is highly desirable, but not required.

Responsibilities

Assist the Pastor with his calendar, appointments, and meeting schedules; prepare agendas and materials as necessary.
Draft, proofread, and distribute correspondence, announcements, and reports on the Pastor’s behalf.
Keep the Pastor informed of parish activities, concerns, and communications.
Screen and prioritize communication; maintain confidentiality in all sensitive matters.
Coordinate logistics for sacraments and special liturgies (e.g., weddings, funerals, confirmations).
Serve as liaison between the Pastor, ministry leaders, and other as required.
Assist with hospitality arrangements for clergy and guests.
Help implement pastoral directives and initiatives in alignment with parish mission and goals.
Attend staff meetings and complete special projects assigned by the Pastor.
Assists parishioners with basic questions, registration needs, forms, and general parish information.
Receives, logs, annotates, and maintains Mass Intention requests, ensuring accurate recording, proper scheduling, and timely communication with the Pastor, parish staff, and requestors as needed.
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Foster mutually responsive relationships with parish staff and the parish community at large.
Works independently and within teams on special nonrecurring and ongoing projects as assigned.
Assist the Director of Religious Education with Sacramental Records.
Maintains a regular, visible presence with parishioners throughout the week.
Charitably de-escalates in moments of tension and/or conflict.
Maintains positive and professional relationships with other staff members, and communicates with them regularly, to ensure adequate support for our parishioners.
Accurately and patiently listens to the concerns of our parishioners and responds with charitable responses, instruction, or assistance as needed.
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Securely maintains a current work process binder for each project or major area of responsibility.
Securely maintains an inventory of correspondence.