Parts Room Coordinator

UNC Dairy•City of Syracuse, NY

11d•$20 - $27•Hybrid

About The Position

The Parts Room Coordinator plays a critical role within the Maintenance Department by supporting equipment reliability and plant operations through effective maintenance purchasing and spare parts inventory management. This position is responsible for high-volume, time-sensitive maintenance transactions, including requisition processing, part identification, supplier coordination, and cycle counting. Serving as a key link between maintenance, purchasing, and suppliers, the role ensures efficient workflows, cost control, and accurate inventory management.

Requirements

High school diploma or equivalent
Minimum of 2 years of experience in a purchasing, inventory, or maintenance support role
Strong mechanical aptitude with the ability to identify maintenance parts
Experience with CMMS, SAP, or inventory management systems
Proficiency in Microsoft Excel and basic computer systems

Nice To Haves

Experience in a manufacturing or food/dairy environment
Familiarity with maintenance parts such as motors, bearings, valves, and pneumatics
Knowledge of MRO (Maintenance, Repair, and Operations) inventory practices
Understanding of procurement processes and vendor management

Responsibilities

Process and manage purchase requisitions for maintenance parts and services
Source and identify correct parts with accurate specifications
Coordinate with vendors on pricing, availability, and lead times
Expedite critical orders to support urgent maintenance needs
Ensure timely creation and follow-up of purchase orders
Maintain accurate inventory levels for maintenance-critical spare parts
Own and execute the cycle counting program to ensure inventory accuracy
Investigate and resolve inventory discrepancies
Ensure proper part labeling, storage, and organization
Support stocking strategies for critical spare parts
Work with approved suppliers to ensure dependable supply and service
Obtain competitive quotes when applicable
Support bid best practices, including competitive bidding when lead time allows, price validation against historical spend, and use of approved vendors
Track and work to reduce premium freight and emergency purchasing
Serve as the primary point of contact for maintenance-related parts needs
Ensure parts availability for corrective maintenance, preventative maintenance, and planned shutdowns
Proactively communicate part status, delays, and potential risks
Maintain accurate data in CMMS/SAP systems (parts, pricing, and vendor information)
Track purchase order status and delivery timelines
Maintain purchasing documentation for compliance and audits
Support reporting related to stockouts, expedited orders, and maintenance spend trends