Parts Coordinator

BlueScope•Kalama, WA

24d•Hybrid

About The Position

The Parts Coordinator supports the Maintenance organization by coordinating the procurement, expediting, inventory accuracy, documentation, and administrative flow of maintenance parts, materials, external services, and storeroom supplies. This role partners with maintenance leaders, planners, engineers, technicians, storeroom personnel, production stakeholders, vendors, and manufacturers to ensure parts and services are requested, sourced, received, tracked, and available when needed to support safe, reliable, and efficient plant operations. The position helps maintain accurate requisitions, material masters, inventory records, bulk stock information, and vendor delivery follow-up while promoting Zero Harm, cost discipline, and responsive service to internal customers.

Requirements

High school diploma or GED required.
Demonstrated experience coordinating, purchasing, expediting, receiving, or managing parts, materials, supplies, or services in a manufacturing, maintenance, warehouse, storeroom, or similar operational environment.
Proficiency with Microsoft Office tools, especially Excel, Word, Outlook/email, and general office equipment; ability to learn and effectively use additional business systems.
Working knowledge of SAP or similar ERP, CMMS, inventory, purchasing, or materials management systems.
Strong organization, follow-up discipline, attention to detail, and ability to manage multiple priorities in a fast-paced, time-sensitive environment.
Strong written and verbal communication skills with the ability to work professionally with vendors, internal customers, maintenance teams, and cross-functional stakeholders.
Ability to solve problems, analyze information, reconcile discrepancies, and make sound recommendations while working under pressure and deadlines.
Ability to work safely in office, warehouse, storeroom, maintenance, and manufacturing environments and meet site PPE requirements.
Ability to work weekends, extended hours, outage support, or adjusted schedules when business needs require.

Nice To Haves

Experience with maintenance, reliability, preventive maintenance, MRO, spare parts, or storeroom processes.
Inventory management, cycle counting, purchasing, vendor management, or materials control experience.
Knowledge of accepted warehousing methods, inventory methods, requisition processes, open-market purchasing, formal competitive bid techniques, and item specifications for equipment, materials, capital improvements, and services.
Experience supporting heavy manufacturing, steel, metal processing, construction products, or industrial maintenance environments.
Customer-focused service mindset with strong internal customer support.
Ownership, accountability, persistence, and strong follow-up through completion.
Ability to prioritize urgent requests, delivery risks, outage needs, and routine administrative work without losing accuracy.
Sound judgment when balancing cost, quality, availability, delivery urgency, and business impact.
Clear communication, tact, and professionalism when working with suppliers and internal stakeholders.
Analytical and detail-oriented approach to inventory accuracy, pricing, records, and discrepancy resolution.
Ability to work independently with limited direction while aligning decisions with company procedures, approvals, and maintenance priorities.
Commitment to Zero Harm, housekeeping, continuous improvement, and reliable maintenance execution.

Responsibilities

Create and maintain maintenance requisitions for parts, materials, capital-related items, and contracted services using complete, accurate, and timely information from maintenance engineers, planners, storeroom employees, maintenance associates, and other requestors.
Clarify specifications, quantities, delivery requirements, quoted prices, substitute items, and approval needs with requestors before purchase activity is completed.
Maintain accurate material master, requisition, and purchasing information to support store stock requirements and maintenance planning needs.
Use business systems such as SAP, Microsoft Office, email, and other tracking tools to document requests, approvals, order status, receipts, pricing, and follow-up actions.
Communicate professionally with suppliers, manufacturers, and vendor representatives regarding product availability, pricing, specifications, lead times, shipment status, and delivery performance.
Support best-value sourcing by balancing price, quality, availability, delivery reliability, and the urgency of maintenance and production needs.
Track open orders and expedite parts or services when required to meet outage, breakdown, preventive maintenance, and project timelines.
Resolve shipping, receiving, pricing, and delivery deviations by coordinating with vendors and affected maintenance personnel and escalating issues as appropriate.
Support efficient storeroom operations by helping maintain accurate records of quantity, type, value, price, receipt, and disbursement of stocked parts, materials, and supplies.
Coordinate cycle counts, physical counts, periodic audits, and discrepancy follow-up to improve inventory accuracy and system reliability.
Maintain bulk stock lists, pricing, and replenishment information in coordination with storeroom and maintenance stakeholders.
Support housekeeping, organization, labeling, documentation, equipment plans, procedures, SOPs, and safe work practices in the parts room and related storage areas.
Coordinate parts availability in support of daily and weekly preventive maintenance, planned work, outages, breakdown response, repair work, and project-related activities.
Partner with maintenance planners, engineers, supervisors, and technicians to ensure service kits, critical spares, and routine parts are available when needed.
Identify repeat stock issues, delivery risk, obsolete or missing information, and improvement opportunities that affect maintenance execution or equipment reliability.
Support continuous improvement efforts related to MRO inventory, vendor performance, purchase request flow, documentation quality, and maintenance customer service.
Work safely and follow site expectations, PPE requirements, warehouse practices, and applicable procedures when entering the maintenance shop, storeroom, mill, or production areas.
Maintain courteous, tactful, and professional relationships with internal customers, vendors, manufacturers, and co-workers.
Protect business interests by maintaining accurate records, supporting reasonable pricing, and ensuring purchasing and inventory activities align with company practices and approval requirements.
Respond promptly to time-sensitive requests such as quotes, expedite needs, receiving deviations, delivery changes, and outage-related part requirements.