Parts Coordinator / Maintenance Planner

Fuchs North America

56d•Onsite

About The Position

This role is responsible for leading the parts organization process for Maintenance Work Orders within the CMMS, including creating and locating parts, and maintaining inventory for high-use items. The Parts Coordinator/Maintenance Planner will also request quotes from vendors, research part numbers, order parts for scheduled maintenance, and create/track purchase requisitions and purchase orders. This position ensures sufficient inventory levels are maintained to meet customer needs, reviews orders and lead times to align with planned or emergency repairs, and ensures all planned tasks have the necessary materials and tools before assignment. Additionally, the role tracks ordered services/parts against received invoices, provides cost information to the Financial Team for accruals, and supports the Maintenance team with tools and labor for minor repairs. All other duties as assigned are also part of this role.

Requirements

Demonstrates the ability to work with others, and independently as well as follow directions.
Show initiative and willingness to learn.
Demonstrate basic comprehension and math skills.
Lift up to 50 lbs.
Bending, lifting, standing on a consistent basis during workday.

Nice To Haves

Understanding of CMMS (Computerized Maintenance Management System)
Experience with procurement policies
Ability to research manuals and parts lists
Experience tracking purchase requisitions and purchase orders
Experience maintaining inventory levels
Ability to review orders and lead times
Experience ensuring materials/tools are ready for planned tasks
Experience tracking service/parts ordered vs invoice received
Experience providing cost information for accruals
Experience supporting maintenance teams with tools and labor

Responsibilities

Lead the process for Parts organization in the Maintenance Work Orders in CMMS (creating and locating parts), responsible for maintaining inventory on high use parts.
Request quotes from vendors following proper procurement policies.
Research Manuals and Parts lists to get proper part numbers for different machines in the plant.
Order parts for scheduled maintenance jobs; create parts and details for items in our CMMS system.
Create and Track Purchase Requisitions and Purchase orders for Maintenance items.
Maintain sufficient inventory levels at site to service customers’ needs.
Reviews orders and lead times to align with planned work or emergency repairs.
Ensure each planned task is ready with materials/tools before assignment.
Track service/parts ordered vs invoice received, provide cost to Financial Team to accrual if any.
Supports Maintenance team with tools and labor for minor repairs.