Parts Coordinator I

Cox Enterprises • Indianapolis, IN

7d • Onsite

About The Position

Cox Fleet is currently hiring a Purchasing Coordinator I. This role is responsible for data entry and professional phone and email communication with both internal and external customers. Cox Fleet is one of the largest fleet maintenance companies in the country, offering mobile on-site fleet service for light, medium, and heavy-duty trucks and trailers, as well as accident repair, painting, refurbishment, and heavy mechanical repair at over 50 nationwide service centers. They are supported by a 24/7 in-house call center and provide scheduled and unscheduled maintenance services nationwide.

Requirements

• High School Diploma or GED required.
• Three (3) years of experience in a related field preferred.
• Proficient computer skills, including MS Excel and Word, and the ability to learn new systems quickly (such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer).
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking preferred.
• Demonstrated ability to multi-task and apply initiative and creativity on projects.
• Positive attitude, good instincts, and self-motivation.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Ability to act with a sense of urgency to fix immediate issues as well as document and address solutions for the long-term.
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Must clear a pre-employment drug test. Possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Nice To Haves

• Three (3) years of experience in a related field.
• Experience with fleet maintenance or other transportation experience in automotive/trucking.

Responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Answer phone calls and emails to address purchasing needs within the organization.
• Perform data entry, entering pertinent information with accuracy and efficiency.
• Reach out to technicians and managers on repairs performed and parts used to obtain required information and verify invoices.
• Gather necessary paperwork and upload into the system for records.
• Create and catalogue weekly and monthly department reports.
• Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and CAMFS technicians in a timely manner.
• Support ad-hoc projects related to the CAMFS priorities and initiatives.

Benefits

• Employees are eligible to receive a minimum of 6.67 hours of paid time off every month.
• Seven paid holidays throughout the calendar year.
• Additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Health care insurance (medical, dental, vision).
• Retirement planning (401(k)).
• Paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED