Parts Administrator

Hi-Lite Airfield Services•City of Watertown, NY

3d•Onsite

About The Position

The Parts Administrator performs responsible work ordering and purchasing automotive parts for a large facility. This individual is responsible for maintaining a parts inventory and all pertinent records. Duties involve working with several mechanics, shop supervisors, and Fleet Manager. The work is performed under the general supervision of the Fleet Manager.

Requirements

Considerable knowledge of automotive, Class 8, semi-trucks, trailers, diesel engines, and heavy equipment parts identification.
Ability to work independently and use outside resources to find unique parts.
Ability to establish and maintain effective working relationships with other employees and vendors.
Ability to be well organized and maintain inventory of parts.
Communicate effectively.
High school diploma or GED.
2 years of related experience in ordering automotive parts.
10-year criminal background search.
Clean driving history.
Pre-employment drug screen.
Valid Driver's License (REAL ID).

Nice To Haves

Any equivalent combination of training and experience.

Responsibilities

Ordering and purchasing automotive parts for a large facility.
Maintaining a parts inventory and all pertinent records.
Working with mechanics, shop supervisors, and the Fleet Manager.
Ensuring and enforcing safety policies inside the Maintenance Facility.
Ensuring employee, vendor, and visitor compliance with regard to PPE.
Adhering to the company dress code and policies.
Keeping work orders current with parts and assisting with work orders in truck tracker.
Receiving items, checking them in, confirming completeness, and distributing them to the correct personnel.
Following up on task assignments.
Ensuring availability of parts and supplies for each vehicle/equipment.
Keeping a perpetual inventory.
Tracking shipping information on all parts requests.
Managing all vehicle EZ Pass/Best passes, including leased and owned vehicles.
Assisting DOT with vehicle registrations as necessary.
Reviewing, following, and complying with the parts budget, including submitting accurate inventories to the finance department for reconciliation.
Assisting with establishing a parts budget.
Seeking the best possible costs while ordering parts.
Supporting crews on the road with part requests.
Establishing and maintaining vendor relationships and continually searching for new vendors and cost-saving opportunities.
Communicating directly with the Shop Supervisor and Fleet Manager on repair parts needed.
Ensuring invoices are closed and prepared for Accounts Payable in a timely manner.
Streamlining and approving the request, approval, and tracking process of repair parts.
Upholding purchasing policies and standards.