Partnership Coordinator - Office of Communications & Marketing - UTK

University of Tennessee•Knoxville, TN

1d•Onsite

About The Position

The University of Tennessee is seeking an organized and detail-oriented Partnership Coordinator to join the Brand Partnership team. This role supports the overall mission and goals of the University of Tennessee campus and supports the execution of corporate sponsorship activations on campus. This Partnership Coordinator plays a key part in bringing partnerships to life in meaningful, visible ways for the university community.

Requirements

Bachelor’s degree
3 years of experience in sponsorship activation, account management, sports management, or marketing
Ability to conduct themselves with a high level of initiative
Ability to work independently
Strong written and verbal communication skills
Ability and willingness to initiate and maintain personal relationships
Skilled at being highly organized; able to prioritize and execute multiple tasks
Skilled at attention to detail
Ability to maintain a positive, upbeat attitude under pressure
Availability to work flexible hours, including evenings, weekends, and home games
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Responsibilities

Lead planning & hosting strategy for all partners
Lead role in logistic planning for game day partner hosting including home game football tailgates
Build itineraries for account visits - coordinating details including timing, meals, transportation needs/considerations, facility access
Communicate with internal and external stakeholders regarding visit details
Independently source and develop meeting materials are prepared in a timely manner ahead of account visits. This could include presentation handoffs, promo items, tickets, etc.
Regularly works to identify partner “bonus” hosting opportunities across campus - example: private astronomy viewing, technology showcase, etc.
Support event logistics, including partner hosting, game day operations, and campus activations.
Oversee activation for a portfolio of partners, ensuring timely, strategic execution of all project elements.
Build and maintain strong relationships with brand partners, university stakeholders, and cross-functional internal teams.
Oversee timelines, asset tracking, deliverable documentation, and proactive communication with partners.
Contribute to development of year end recaps, renewal materials, and upsell opportunities in collaboration with leadership.
Participate in partner status meetings, documenting meeting topics.
Send professional recaps to all stakeholders including meeting highlights and follow ups. Also send any pertinent information ahead of any key meetings as meeting prep.
Serve as meeting lead, as needed.
Organize and maintain Strategic Partnerships visual assets including presentations, photos & videos, and documents.
Apply lessons learned to future partnerships plus facilitating in sharing of best practices/takeaways with campus partnership task force
Proactively plan to develop assets that would assist in partnership proposals.
Work with UTK creative and design on asset management and storage solutions.
Develop relationships and communication across campus to ensure support to all campus teams related to foundational support as well as partner projects/deals
Regularly research current and potential partners including press releases, social, and product releases.
Create one-sheeter for Associate Vice Chancellor, Strategic Partnerships & Licensing, and Director, Strategic Partnerships ahead of account meetings
Communicate any pertinent account news
Create partner reporting including post-event analysis and recaps, communicating with partners in an effective manner