Partnership and Coordination Officer - Home based [Open to external applicants]

UNDP•New York, NY

2d•Remote

About The Position

The Global Disability Fund (GDF) is seeking a highly organized and proactive Officer to support the Director and Secretariat across partnerships coordination, conducting research, and performing administrative/procurement tasks. This role will contribute to maintaining and expanding donor relationships, organizing events and meetings, ensuring workplan tracking, and providing day-to-day assistance to the Director. This is a level support role suitable for a motivated team player with strong coordination, research, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The GDF is a multi-partner trust fund dedicated to advancing disability-inclusive development globally, supporting the implementation of the CRPD and the 2030 Agenda for Sustainable Development. As GDF expands its strategic reach and portfolio, it is essential to ensure that its impact, effectiveness, and accountability are continuously monitored and evaluated. In 2025 GDF will launch a new strategy building on successes of the unique GDF model to accelerate transformative change at national, regional and global levels on disability inclusion and enhance the leadership of persons with disabilities in development. A key component of the new strategy is to foster catalytic partnerships and collaborative approaches. GDF will strengthen its partnership with the International Disability Alliance (IDA), the global network of organisations of persons with disabilities (OPD).

Requirements

Advanced university degree (Master’s degree or equivalent) in Administration, Public Relations, Communications or related field is required, or a first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience.
Minimum 2 years (with master´s degree) or 4 years (with bachelor´s degree) of relevant work experience in international development, programme coordination, partnerships or donor engagement.
Experience in business development and/or donors engagement.
Experience in communication and supporting high-level events and dialogues.
Experience supporting procurement and administrative procedures within a large organization.
Fluency in English is required.

Nice To Haves

Experience with disability rights frameworks, inclusive development, and multilateral funding instruments.
Experience with multilateral organizations, including UN.
Experience leading multidisciplinary teams and supporting senior leadership in strategic, operational, and partnership initiatives.
Proficiency in Microsoft Office Suite and ability to work with digital collaboration tools.
Knowledge of another UN language, preferily French and/or Spanish, is an asset.

Responsibilities

Ensure creation of partnerships and donor engagement by conducting background research and analysis to identify opportunities for partnerships and donor engagement, including trends in global development and disability inclusion.
Support the preparation and revision of partnership documents such as MOUs and agreements.
Assist in donor mapping and profiling, including tracking engagement levels and identifying opportunities for collaboration.
Maintain and regularly update the GDF’s contact and donor database.
Support the Director with donor communications, including thank-you letters, acknowledgments, follow-ups, and scheduling.
Support the planning and delivery of donor-related events such as briefings, webinars, and roundtables.
Support to prepare background notes, talking points to support donor engagement and visibility efforts.
Substantively contribute to programme coordination and workplan monitoring by supporting the Director to monitor progress against the GDF annual workplan, tracking implementation timelines and follow-up actions.
Provide coordination and documentation support for internal meetings and team retreats, including agenda preparation, note-taking, and tracking of action points.
Support logistical and coordination aspects of programme delivery across the Secretariat.
Provide support to Director and Board by assisting with Director’s participation in relevant external events and maintaining a calendar of strategic opportunities for engagement.
Provide administrative and logistical support to the Director, including coordinating travel, preparing mission notes, and maintaining schedules.
Organize GDF Board meetings, including coordination of dates, materials, invitations, note-taking, and follow-up on actions and decisions.
Provide procurement and administrative services by assisting with planning and logistics for external events, meetings, and high-level workshops, including venue identification, vendor coordination, agenda development, and participant communication.
Support procurement processes in line with internal procedures, including drafting Terms of Reference, reviewing applications, and managing correspondence with candidates or vendors.