Partner Administrative Assistant

KPMG•Calgary, AB

40d

About The Position

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. KPMG Calgary is currently looking for an Partner Administrative Assistant to provide exceptional support to Partners. If you have advanced technical skills, an energetic and engaging personality, and exemplify professional and service excellence, this role may be for you.

Requirements

Minimum 2 years’ experience in a similar role, working in a professional environment
Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a professional/corporate services environment)
Excellent commitment to providing quality and responsive customer service
Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes
Proven ability to take responsibility and ownership for tasks
Advanced Microsoft office skills (Word, PowerPoint and Excel)
Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work
Superior communication skills whilst maintaining the highest level of personal and professional integrity

Responsibilities

Client Relationships
Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
Professionally interacts with clients as directed.
Inbox Management- Monitors Partner’s email inbox. Flags and prioritizes based on urgency and subject matter.
Calendar Management- Pro-actively looking ahead and Manage Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
Marketing- Works with marketing team assisting where required; email distribution, client event communications. Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources.
Communication- Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken.
Reporting- Manages regular and ad hoc reports as requested.
Document preparation- Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
Meeting support- Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting.
Travel Management- Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy.
Meeting Management- Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.
Expense/Time reporting- Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.