Part Time Staffing Coordinator / HR Coordinator & Event Day Attendant

Legends Global•San Diego, CA

4d•Onsite

About The Position

The Part‑Time Staffing Coordinator / HR Coordinator & Event Day Attendant is responsible for workforce scheduling, staffing coordination, and HR administrative support for Pechanga Arena San Diego. This role ensures all events are properly staffed and compliant with collective bargaining agreements (CBAs), labor rules, and company policies. This position also provides on‑site operational support during event days, assisting with employee check‑in, attendance tracking, and general workforce coordination to ensure smooth event execution.

Requirements

High school diploma or equivalent required.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast‑paced, event‑driven environment.
Excellent communication and interpersonal skills.
Strong customer service and problem‑solving abilities.
Proficiency in Microsoft Office (Excel, Outlook).
Ability to work independently and as part of a team.
Comfort working with confidential information.
Must be able to remain on feet (standing/walking) for extended periods.
Must be able to lift, carry, and move items as needed for event setup.
Ability to work flexible and non‑traditional hours, including nights, weekends, and holidays.
Must remain calm and effective in high‑energy, high‑volume event environments.
Strong attention to safety and adherence to venue protocols is required.

Nice To Haves

Prior experience in workforce scheduling strongly preferred.
Familiarity with event operations, ideally in arenas or similar venues, preferred.
Knowledge of scheduling rules, seniority systems, is a plus.
Experience with scheduling systems (ABI, Workday, ADP, etc.) preferred.

Responsibilities

Coordinate staffing and scheduling for Culinary, Wearhouse and Food & Beverage departments onsite at Pechanga Arena San Diego.
Review event calendars and staffing forecasts for concerts, hockey games, family shows, trade shows, and other arena events.
Partner with department managers to determine staffing levels for each event.
Build, maintain, and publish schedules in alignment with seniority provisions, classifications, and employee availability.
Ensure schedules are posted and distributed according to established timelines.
Maintain accurate seniority lists, availability records, scheduling rosters, and call logs.
Process employee availability forms and time‑off requests.
Identify and communicate staffing shortages in advance of events.
Coordinate temporary staffing needs as directed.
Generate staffing and labor reports for management review.
Assist with onboarding and new hire processing, including I‑9 verification and paperwork completion.
Maintain employee personnel files and confidential records.
Support HR data entry and administrative tasks.
Assist with payroll and scheduling discrepancy research.
Help with uniform distribution, tracking, and returns.
Support HR audits, reporting, and compliance initiatives.
Maintain confidentiality of all employee data.
Support event operations on game days, concerts, and special events.
Assist with employee check‑in and clock‑in/clock‑out procedures.
Direct staff, temporary workers, and volunteers to assigned locations within the arena.
Set up and break down check‑in stations, employee meal areas, and other staff support zones.
Monitor attendance, timekeeping accuracy, and staff readiness throughout the event.
Serve as a first point of contact for employee questions or issues during events.
Ensure all associates follow safety protocols and arena procedures.
Collect, organize, and distribute uniforms as needed.
Maintain compliance with labor laws, and Legends Global policies.
Serve as a resource for scheduling procedures and staffing rules.
Communicate proactively with employees, supervisors, and HR regarding scheduling updates.
Participate in employee engagement and HR support activities as needed.