Part-Time Office Secretary / Office Operations Associate (Mornings) | Elementary School | BTWA ES
About The Position
Booker T. Washington Academies (BTWA) Elementary School is seeking a Part-Time Secretary / Office Operations Associate who brings warmth, professionalism, and strong organizational skills to our front office. This team member plays a central role in creating a welcoming, orderly, and predictable environment that allows excellent teaching and joyful learning to flourish. Working closely with the Operations Manager and Principal, the Secretary supports daily office operations, family communication, student data management, scheduling, and frontline service. The ideal candidate is detail-oriented, calm under pressure, and energized by helping a school community run smoothly. This role is perfect for someone who understands how essential high-quality office operations are to the daily experience of a K-4 campus and who takes pride in making complex logistics feel seamless.
Requirements
- High school diploma or higher.
- At least 2–3 years of experience in administrative support, office operations, or customer service.
- Strong organizational skills and ability to manage multiple tasks with accuracy and follow-through.
- Proficiency with Microsoft Office Suite, Google Workspace, and comfort learning new systems (e.g., PowerSchool).
- Excellent communication skills and a warm, professional presence.
- Ability to work independently, exercise discretion, and maintain confidentiality.
- Flexibility, reliability, and comfort interacting with diverse personalities and stakeholders.
Nice To Haves
- Associate’s’ degree or higher is preferred
- Experience in a school setting, particularly in an urban or high-expectations environment.
- Familiarity with charter schools and/or charter school operations is a plus.
- Bilingual or multilingual skills — especially Spanish — strongly preferred to support inclusive family communication.
Responsibilities
- Provide warm, professional, and values-aligned frontline service to families, students, staff, and visitors.
- Welcome and direct visitors; manage phone calls, messages, and inquiries with clarity and care.
- Maintain a well-organized, welcoming front office environment that reflects BTWA’s culture of excellence.
- Support the Operations Manager and Principal with scheduling, meeting coordination, and daily administrative needs.
- Draft and distribute clear, accessible communications to families and staff; support translation needs when applicable.
- Prepare agendas, meeting materials, and notes as requested.
- Maintain accurate student records and files (PowerSchool and paper files), ensuring confidentiality and compliance.
- Support daily attendance monitoring, including outreach calls to families.
- Assist with enrollment documentation, registration tasks, and other student data needs.
- Manage supply requests and maintain inventory of office materials.
- Coordinate basic office equipment maintenance and handle incoming mail and packages.
- Support school-wide logistics, events, and routines as needed.
- Model professionalism, service orientation, and problem-solving in all interactions.
- Anticipate needs, identify inefficiencies, and contribute to a smooth, predictable school environment.
- Uphold BTWA’s mission, values, and commitment to educational equity in daily work.
Benefits
- Competitive compensation
- Comprehensive benefits packages to all regular, full-time employees
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
