Part time Property Manager

Charities Housing•San Jose, CA

12d•Onsite

About The Position

Part-time Property Manager for Stoney Pine Villas, a HUD 811 PRAC Community, and Sunnyvale Senior Housing, which includes three scattered Senior Housing properties. Charities Housing's mission is to develop, own, and manage high-quality affordable housing for extremely low and very low-income individuals, families, and those with special needs. The company fosters dignity through service-enhanced property management and resident involvement. The culture at Charities embraces respect, diversity, and empowerment, valuing work-life balance, open communication, growth, mentorship, and training. They encourage an entrepreneurial spirit and believe in working hard while celebrating accomplishments.

Requirements

High school diploma or equivalent required.
Prior property management experience is required.
No less than two years of experience at a HUD Section 8 or 811 PRAC property.
A minimum of three years of experience performing on-site property management and administrative duties as a Property Manager and/or Assistant Property Manager, or an equivalent combination of education, training, and experience.
HUD experience required.
Must demonstrate the ability to maintain records.
Must demonstrate the ability to solve problems.
Must demonstrate the ability to work effectively with others.
Must be self-motivated.
Must be cooperative.
Must be personable.
Must be empathetic to human needs.
Must be highly organized.
Must be able to prioritize sometimes conflicting duties and responsibilities.
Must be able to multi-task.
Must be able to work with people.
Must be able to perform effectively in a fast-paced office environment.
Selected candidate will be required to live onsite.

Nice To Haves

BA degree is desirable.
COS (Certified Occupancy Specialist) or BOS (Blended Occupancy Specialist) designation desired.
English/Spanish bilingual a plus.

Responsibilities

Oversee and maintain Stoney Pine Villas (22 special needs units for developmentally disabled adults) and nine Senior Housing units across three scattered sites in Sunnyvale.
Maintain property occupancy by marketing vacancies, leasing units, preparing and enforcing leases.
Maintain and secure properties in accordance with HOME regulations, Santa Clara County Housing Authority requirements, Charities Housing policies, jurisdictional partner requirements, and HUD program guidelines.
Apply appropriate rental rates and work with the Housing Authority to ensure subsidies reflect market changes.
Administer and maintain the waiting list.
Show units to prospective tenants, answer questions about the tenant selection process, and provide leasing materials.
Administer and review criminal and credit background checks for applicants, ensuring compliance with legal requirements and determining eligibility.
Conduct initial and annual recertifications for Stoney Pine Villas and the Sunnyvale senior homes.
Process applications and forward approved applicants to the Housing Authority for Project Based subsidized units.
Maintain physical tenant files in compliance with applicable affordable housing programs.
Keep software systems, specifically Yardi Voyager, current.
Prepare and submit weekly and monthly operational reports to management.
Conduct move-in and move-out inspections, coordinate unit turnovers, document activity in tenant files, and communicate with the Housing Authority and other parties regarding notices to vacate and vacancies.
Work with legal counsel on unlawful detainers or evictions after obtaining approval.
Investigate and resolve tenant complaints by enforcing lease agreements and house rules.
Document lease violations and issue appropriate notices to tenants, adhering to Fair Housing standards.
Collect operational data, prepare reports for management and City jurisdictions, and meet with auditors.
Collaborate with service providers to support resident retention and enhance the living experience.
Maintain a timely rent collection process, assess late fees, and serve legal notices when necessary.
Post rents into Yardi in a timely manner.
Maintain low to zero bad debt and keep tenant ledgers current and accurate.
Process rent changes in a timely manner.
Participate in the preparation of annual budgets, schedule expenditures, analyze variances, and initiate corrective actions.
Conduct annual unit inspections.
Create work orders in Yardi, schedule required work, and close work orders upon completion.
Ensure work orders are prioritized and addressed promptly.
Solicit and review vendor proposals and contracts for approval.
Ensure security, fire, and safety devices are properly maintained.
Ensure all common areas of the properties are well-kept and maintained.
Oversee the preventative maintenance schedule and related work for all sites.