Part-Time Deputy Register of Deeds

Dunn County•Dunn County Government Center, WI

9d•Onsite

About The Position

Join the Register of Deeds Team—Ensuring Accurate Records, Convenient Access, and Exceptional Public Service! Under the guidance of the Register of Deeds and statutory duties set forth in Wis. Stats. 59.43, the Part-Time Deputy Register of Deeds is responsible for creating and maintaining indexes of real estate records and vital records; reviewing records for statutory requirements and providing convenient access to records. The anticipated starting wage is between $24.91/hr and $26.86/hr. In addition to hourly rate, part-time positions will receive $2.61 per hour in lieu of fringe rate.

Requirements

Associate’s Degree in Accounting, Legal, Real Estate, or other business related field.
Requires a minimum of two (2) years previous experience in real estate, legal, lending or title.
Prior to hire, a background check including criminal record history will be conducted.
Considerable knowledge of the operations, functions, procedures and techniques applied to recording land and legal documents.
Basic knowledge of State Statutes in the areas of real estate law, personal property law, UCC, and vital statistics documentation relating to legal records management.
Departmental functions, policies, and procedures.
Understanding of tract indexes, land descriptions, maps and various legal instruments and knowledge of US Public Land System.
General understanding and use of computer and general office productivity software applications (e.g. word processing, spreadsheet, etc.) and specialized software used in the Register of Deeds office.
Fundamentals of records management.
Oral and written communications and general public relation skills in dealing appropriately with the public, attorneys, other department representations, realtors and others.
Working independently with little supervision and maintaining departmental, state and county policies and procedures pertaining to confidentiality.
Operating computers, imaging equipment, and other office equipment/systems.
Researching, locating documents and analyzing data in making decisions regarding title, ownership, liens, and implementing a proper records management operations in accordance with department procedures.
Learning, applying and appropriately interpreting statutes and department procedures as it impacts assigned functions.
Reading, plotting and deciphering legal descriptions.
Instructing and working with other staff in learning and using various specialized computer programs and software utilized by the department.
Preparing and writing technical report and materials associated with the office.
Ability to establish and maintain effective and professional working relationships.
Ability to prioritize and organize job assignments.
Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.
Ability to work the allocated hours of the position.
Ability to communicate clearly and effectively with other staff members, supervisors, and community members in written and verbal form.
English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.
Ability to read historic cursive handwritten documents
Ability to understand and effectively carry out verbal and written instructions.
Must have ability to work accurately with attention to detail.
Ability to prepare and maintain accurate and concise records and reports.
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios and percentages.
Ability to understand and apply governmental accounting practices in maintenance of financial records.

Responsibilities

Reviews and interprets real estate documents to determine whether to accept or reject for recording according to local, state and federal guidelines
Reviews and interprets vital records to determine whether to accept or reject for filing according to local, state and federal guidelines
Creates and maintains indexes of vital records and real estate records including grantor/grantee and tract indexes
Provides assistance, training and education on related Wisconsin statutes to real estate professionals, other government agencies and the public regarding recording requirements
Provides technical assistance and customer service support on the use of land records search systems, the county website/GIS system, Dept. of Revenue/electronic transfer return and state vital records system
Assists the public with accessing and obtaining copies of real estate and vital records
Relates land transfers to the village, township, and city clerks for purposes of assessment.
Prepares and maintains fiscal records for the Register of Deeds office and state and federal agencies
Performs bookkeeping functions including oversight of charge accounts; prepares invoices and receipts payments; balances cash drawer and prepares daily deposits
Maintains and purchases inventory/forms and office supplies
Files, indexes and issues certified copies of Military Discharges at the request of veterans and the Dunn County Veteran’s Service office
Acts as a liaison between software vendor and Information Technology department.
Performs duties of the Register of Deeds during his/her absences.
Performs other duties of a comparable level/type, as assigned.