Part-Time Bookkeeper

RISE Services LLC • Fredericksburg, VA

5d • $24 - $27 • Onsite

About The Position

RISE Services LLC is seeking an experienced, highly organized Part-Time Bookkeeper & Multi-Funder Billing Specialist for our Fredericksburg office. This is not simply a data-entry position. You will help ensure that services billed, payments received, bank deposits, remittances, and QuickBooks records agree. When something does not match, we need someone who will investigate it, document it, and communicate it—not ignore it or enter an unsupported adjustment. RISE Services LLC provides employment, vocational, transition, and community-based services to individuals with disabilities. We work with Medicaid Waiver programs, state vocational rehabilitation agencies, school systems, and other government and community funding partners across multiple states. Our work helps people pursue meaningful employment, greater independence, and increased participation in their communities. Accurate billing and financial records allow us to sustain and expand those services.

Requirements

• At least two years of professional bookkeeping, billing, accounting-support, or accounts-receivable experience.
• Hands-on experience with QuickBooks Online.
• Experience creating invoices and recording and applying payments.
• Experience completing bank or credit-card reconciliations.
• Understanding of accounts receivable and payment follow-up.
• Proficiency with Microsoft Excel or similar spreadsheet software.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail.
• Ability to protect confidential client, employee, banking, and financial information.
• Reliable attendance and the ability to work in our Fredericksburg office.

Nice To Haves

• Experience with Medicaid, healthcare, behavioral health, human services, or disability-services billing.
• Experience billing vocational rehabilitation agencies, school systems, insurance companies, government contracts, grants, or other third-party funders.
• Experience reviewing remittances and resolving denied or unpaid claims.
• Experience supporting multiple companies, states, programs, or locations.
• Experience correcting incomplete or inaccurate QuickBooks records.
• Familiarity with electronic billing portals or case-management systems.
• A college degree is helpful but not required when a candidate has directly relevant experience.

Responsibilities

• Prepare and submit billing to multiple government and community funding sources.
• Review service authorizations, rates, units, and supporting documentation before billing.
• Create and maintain invoices in QuickBooks Online.
• Track billing from initial submission through final payment.
• Review remittance reports, payment documentation, denials, and adjustments.
• Match payments to the correct client, invoice, program, state, and funding source.
• Monitor unpaid, denied, rejected, underpaid, or partially paid claims.
• Maintain accurate accounts-receivable and denial follow-up reports.
• Communicate promptly when documentation, authorizations, or payment information is missing.
• Maintain complete records to support audits, funder reviews, and accreditation requirements.
• Maintain accurate financial records in QuickBooks Online.
• Record and categorize deposits, expenses, payments, transfers, and other transactions.
• Complete bank and credit-card reconciliations.
• Reconcile invoices, remittances, deposits, and QuickBooks income.
• Distinguish transfers, loan proceeds, credit-card payments, reimbursements, and operating income.
• Research and resolve missing, duplicated, or incorrectly classified transactions.
• Assist with accounts payable and vendor-payment records.
• Support month-end closing and financial reporting.
• Maintain a clear audit trail for corrections.
• Alert leadership promptly when accounts cannot be fully supported or reconciled.

Benefits

• RISE Services LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, or any other status protected by applicable law.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed