Part-Time Admissions Specialist

Penn State University•University Park, IL

About The Position

The Part-Time Admissions Specialist helps coordinate recruitment activities, support admissions events, and communicate with prospective students and families. This position contributes to recruitment efforts, provides strong customer service, collaborates with campus partners, and stays current on University programs and policies.

Requirements

Strong organizational and time-management skills.
Bachelor’s degree in business, higher education, or a related field required.
Excellent communication and interpersonal skills.

Responsibilities

Support the full-time Admissions Officers with planning on-campus and virtual admissions events, including Open Houses, Admitted Student Events (ASE), Spend A Summer Day (SASD), and ad hoc visit days.
Reserve event spaces, including atrium and lobby areas, and coordinate furniture and setup needs.
Create event registration in Slate and track attendance.
Assist with pre- and post-event communications, including follow-up surveys and feedback collection.
Work with the Admissions Officers to secure faculty and adviser coverage for recruitment events.
Confirm participation, send reminders, and help resolve last-minute changes or issues.
Help coordinate adviser schedules for virtual and in-person events.
Attend virtual or in-person admissions events to monitor chats, assist participants, and address technical or logistical needs.
Provide timely, friendly email support to prospective students and visitors.
Represent the University at select recruitment events, such as college fairs, as needed and directed by the full-time Admissions Officers.
Attend admissions staff and college representative meetings to stay informed about recruitment strategies and priorities.
Prepare materials for upcoming programs and events.
Maintain and order print materials and other recruitment resources.
Organize recruitment, attendance, and outreach data to support future planning.
Coordinate with other departments and University units on shared initiatives and events.
Support targeted outreach to prospective students, families, and school counselors during campus visits and special programs.