Part-Time Administrative Assistant
About The Position
As a Part-Time Administrative Assistant you will perform clerical and administrative functions for personnel throughout organization by performing the duties indicated below. At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can: Oversee reception area—greeting guests, answer telephones, and route visitors and/or calls to appropriate area or person. Read and route incoming mail, locate and attach appropriate file to correspondence to assist employer in dealing with correspondence. Compose and produce routine correspondence. Organize and maintain file system—filing correspondence and other records. Coordinate office schedule. Conduct research as requested, compile and type statistical reports. Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, etc. Assist with preparing for plant tours. Make copies of correspondence or other printed materials as requested. Arrange conference calls as requested. Assist in arranging and coordinating travel schedules and reservations. Prepare outgoing mail and correspondence, including e-mail, Federal Express, and faxes. Assist with ordering and maintaining office supplies, working within the defined budget. This position is hourly nonexempt status, which means you are eligible for overtime pay. This is a part-time position.
Requirements
- High School diploma or GED required.
- A minimum of three years of administrative or secretarial experience required.
- Able and willing to work on-site and in-person required.
Nice To Haves
- A two-year degree (or higher degree) from a business school or equivalent post-secondary education preferred.
- Experience using Word, Excel, Outlook, PowerPoint or SAP preferred.
Responsibilities
- Oversee reception area—greeting guests, answer telephones, and route visitors and/or calls to appropriate area or person.
- Read and route incoming mail, locate and attach appropriate file to correspondence to assist employer in dealing with correspondence.
- Compose and produce routine correspondence.
- Organize and maintain file system—filing correspondence and other records.
- Coordinate office schedule.
- Conduct research as requested, compile and type statistical reports.
- Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, etc.
- Assist with preparing for plant tours.
- Make copies of correspondence or other printed materials as requested.
- Arrange conference calls as requested.
- Assist in arranging and coordinating travel schedules and reservations.
- Prepare outgoing mail and correspondence, including e-mail, Federal Express, and faxes.
- Assist with ordering and maintaining office supplies, working within the defined budget.
Benefits
- Competitive Pay and Annual Bonus Program
- 100% match on 401(K) up to 7%, plus additional discretionary 3% annual company contribution
- Comprehensive Healthcare and Wellness Programs
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
