Part Time Administrative Assistant

Kimley-Horn-posted 6 days ago

Part-time • Entry Level

Onsite • Charlottesville, VA

5,001-10,000 employees

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Kimley-Horn is looking for a part time Administrative Assistant to join our team in Charlottesville, Virginia (VA)! This is a2 0-24 hour per week in-office position.

Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
Assist with producing plans, project manuals, and reports This can consist of copying, printing, binding, filing, and scanning documents
Compile meeting agendas, minutes, and other miscellaneous documents
Proactively manage Outlook calendars (meetings/call scheduling)
Book travel arrangements and manage expense reports
Support the office’s monthly invoicing activities
Partner with other administrative staff firm leaders
Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
Order supplies
Maintain and upkeep production rooms, supply rooms, and common areas
Assist with event planning and coordination
Run occasional errands

1+ years in a corporate/professional environment in an Administrative role or similar
Strong verbal and written communication skills (grammar/proofreading)
Strong proficiency in MS Office Suite
Professional, organized, client-oriented, and deadline driven
Proven ability to maintain confidentiality
Able to anticipate needs and manage competing priorities
Positive team player with commitment to quality
Self-starter who can thrive in an environment where leaders often travel off site serving clients

Contract management and billing experience preferred
Graphics and PowerPoint skills preferred

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

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