Administrative Assistant(Part Time)

millenniumsoft•San Diego, CA

About The Position

Part time admin assistant who can support the finance group Flexible hours, but preference for mornings. Top skills for this position: Sense of urgency/proactive attitude and detail orientated. Demonstrated ability to make independent decisions, detailed oriented, and effective oral and written communication, and interpersonal skills. Effective analytical and problem solving skills. Administrative tasks include; scheduling meetings and travel, calendar management (booking meetings, conference rooms, etc.), preparing PowerPoint presentations and reports, database maintenance, maintaining filing system and office supply inventory. Proficient in Word and Excel. Proficient in SAP for purchase order creation. Provides support on correspondence and presentations. Manage and coordinate all arrangements for meetings held both internally and externally. Complete projects and presentations using (PowerPoint, Word and Excel). Additional project work as required. Manage travel arrangements; both domestically and internationally, including air, hotel, ground transportation, and expense report submissions. Organizing and maintaining department and other files. Effective analytical and problem solving skills. Responsible for key dates and internal event planning as necessary. Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered.

Requirements

High School Diploma or some college or secretarial education required.
The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders.
Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position.
Organized, self-starter who can work independently.
Excellent follow through skills.
Team player with excellent communications skills (written and verbal, proofreading skills).
Excellent computer skills.
Experienced in compiling presentations.
Experience with Word processing, PowerPoint and Microsoft Outlook and Microsoft Office skills are essential.
Managing multiple priorities and demonstrating independent thinking

Nice To Haves

Spreadsheet and/or financial analysis skills preferred.
Experience with SAP and Concur highly preferred

Responsibilities

Centralized office supplies ordering/mgmt.
Travel arrangements
Resolving meeting conflicts
Expense reports
Org charts management
Opening tickets with IT for onboarding
Welcoming new hires – campus walk; new hire packet; orientation; systems access; introductions to key personnel, etc
Maintain a Dept-wide ICE tracker
Coordinating resumes/interviews/calendars for open roles
Coordinating events – recognition events, team-building, catered lunches, Town Halls, etc