Parks & Recreation Office Manager

City of Wildwood•Wildwood, FL

15h•Onsite

About The Position

The Parks & Recreation Office Manager will coordinate all administrative duties and responsibilities in the front office in order to ensure organizational effectiveness and efficiency. This role requires someone experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. The ideal candidate will be well-organized, flexible, and able to enjoy the administrative challenges of supporting an office of diverse people.

Requirements

Associates' Degree or some college
Minimum three (3) years experience in an administrative office role
Any equivalent combination of education and experience may be substituted for the minimum qualifications
Must possess a valid State of Florida Driver's License
Working knowledge of computers/Internet/email including word processing, spreadsheets and databases
Mathematical skills
Ability to effectively meet and deal with the public
Excellent written and verbal communication skills
Ability to multi-task
Strong organizational and planning skills
Ability to perform duties and tasks under time constraints with little or no supervision
Superior organizational skills required

Responsibilities

Create and update individual profiles for all new and existing customers in CivicRec software
Keep records of all payments to contractors and vendors, input requisitions and create purchase orders
Provide effective communication with janitorial staff to order supplies and schedule maintenance according to event and rental schedules
Keep office stocked with supplies and ensure all staff have required materials for their job
Reports all building issues and repairs to the facilities maintenance department
Collect data from rentals and events to distribute to department director in monthly reports
Monitor and report equipment and inventory to the director on a regular basis
Establish a standard of performance measures with recreation and office staff
Maintain records for department utilities and billing, employee payroll, accounts payable and accounts receivables
Complete contract renewals with supplies/vendors
Complete credit applications and record all details
Maintains schedules for subordinate staff in accordance with rental and events
As needed and directed, supervision of office staff to ensure productivity and efficiency is maintained
Maintains a safe and secure working environment
All other duties as assigned