Parks, Recreation and Events Assistant Director

Town of Colonial Beach•Colonial Beach Town Hall, VA

About The Position

The Part-Time Assistant Director of Parks and Recreation assists the Director with planning, coordinating, administering, and delivering the Town’s parks, recreation programs, community events, and related services. The position provides administrative and operational support to help ensure programs and facilities are safe, accessible, well-organized, and responsive to community needs. The Assistant Director works closely with Town staff, community organizations, volunteers, vendors, program participants, and the public. When assigned, the position may assume responsibility for departmental operations in the Director’s absence. The role supports recreation programs and special events from planning through completion, coordinates facility use and community spaces, and provides on-site event and program supervision, including evenings and weekends as necessary. It also assists with staffing, public communications, registrations and payments, purchasing and expenditure tracking, recordkeeping, facility-condition monitoring, regulatory compliance, and identifying grants, sponsorships, partnerships, and other resources.

Requirements

High school diploma or GED.
Valid driver’s license and acceptable driving record.
Knowledge of the principles and practices of parks and recreation programming and administration.
Ability to plan and coordinate multiple programs, activities, and special events.
Strong organizational and time-management skills.
Ability to communicate effectively, orally and in writing.
Ability to establish and maintain effective working relationships with employees, residents, elected officials, community organizations, vendors, volunteers, and the general public.
Ability to exercise sound judgment and handle routine problems independently.
Ability to provide effective customer service and respond professionally to concerns or complaints.
Ability to maintain accurate records and prepare basic reports and correspondence.
Ability to use standard office technology, including Microsoft Office applications, email, online registration systems, and social media platforms.
Ability to work independently within established Town policies and under the general direction of the Director.

Nice To Haves

Associate degree or coursework in parks and recreation, public administration, business administration, event management, or a related field.
Two years of progressively responsible experience in parks and recreation, event coordination, community programming, customer service, or a related field.
An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered.

Responsibilities

Assist the Director with planning, developing, implementing, and evaluating recreation programs, special events, and community activities.
Coordinate assigned recreational programs, activities, facility use, and special events from planning through completion.
Assist with scheduling and coordinating Town parks, recreational facilities, and community spaces.
Support Town-sponsored festivals, community events, recreational activities, and seasonal programs.
Assist with recruiting, scheduling, training, and overseeing part-time and seasonal employees, instructors, contractors, and volunteers.
Respond to questions and concerns from residents, program participants, community organizations, and facility users.
Assist with preparing program materials, public notices, social media content, flyers, and other promotional materials.
Support registration, reservation, and payment processes for recreation programs and facility use.
Assist the Director with departmental purchasing, invoices, contracts, and expenditure tracking in accordance with Town policies.
Maintain accurate records related to programs, facilities, participation, incidents, expenditures, and departmental activities.
Assist with monitoring the condition, cleanliness, safety, and accessibility of parks and recreational facilities, and report maintenance needs to the appropriate department.
Coordinate with Town departments, community organizations, vendors, and outside agencies to support departmental programs and events.
Assist with identifying grant opportunities, sponsorships, partnerships, and other resources supporting parks and recreation initiatives.
Provide on-site support and supervision for special events and programs, including evenings and weekends as necessary.
Assist in ensuring programs and activities comply with applicable Town policies, safety procedures, and regulatory requirements.
When designated, serve as the department’s point of contact or oversee departmental activities in the Director’s absence.
Perform other related duties as assigned.