Park Maintenance Supervisor

City of Alameda•Alameda, CA

4d•Onsite

About The Position

The City of Alameda is currently looking to fill one (1) full-time Parks Maintenance Supervisor position in the Recreation and Parks Department. About ARPD The Alameda Recreation and Parks Department (ARPD) serves a community of nearly 80,000 and is California’s third oldest recreation program with deep community roots and significant project development opportunities. The department manages: 26 parks spanning 200 acres 17 additional recreational facilities Diverse array of programming and events for all ages with 120,000 enrolled participants annually. The Position Under direction, the Park Maintenance Supervisor supervises the performance of park maintenance staff; plans and coordinates resources required for park maintenance; ensures that park maintenance staff receive proper safety training and adhere to established safe work practices; conducts park needs assessment; administers contracts; inspects work; and performs related work as assigned. The incumbent will plan, organize, coordinate, and oversee park maintenance projects from inception through completion. The Park Maintenance Supervisor will develop project scopes, schedules, resource allocations, and cost estimates; coordinate staff, contractors, equipment, and materials to ensure projects are completed safely, on schedule, within budget, and in compliance with applicable regulations and City standards. In addition to, they will monitor project progress, inspect completed work for quality and contract compliance, resolve project issues, and maintain accurate records and reports. The ideal candidate is a proactive problem solver with strong leadership, project management, and relationship-building skills who thrives in a dynamic environment and is committed to delivering exceptional public service.

Requirements

Equivalent to the completion of the twelfth grade
Progressively responsible semi-skilled and skilled park maintenance experience
Two years of lead work experience equivalent to a Park Maintenance Foreperson (park maintenance crew lead)
Principles and practices of supervision, including work planning, review and evaluation, progressive discipline, team and individual professional development, and the training of staff in work procedures
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to park maintenance operations
Methods of estimating time, cost, and equipment necessary for park maintenance projects
Principles and practices of contract administration and evaluation
Purchasing procedures, forms, and techniques
Basic principles and practices of budget development and monitoring
Safety principles, practices, procedures, and equipment related to park maintenance work
Methods, practices, tools, and equipment used in the maintenance of City parks, grounds, open spaces, associated facilities, and athletic fields
Operation and minor maintenance of hand and power tools, vehicles, and light to heavy power equipment
Equipment and tools used in irrigation installation and maintenance
Maintenance and care requirements of lawns, shrubs, trees, and flowers, including watering, fertilization, and weed abatement techniques
Pesticides, herbicides, insecticides, fungicides, and fertilizers and their safe application
Occupational hazards and safety equipment and practices related to the work, including handling of hazardous chemicals
Safe driving rules and practices
Job related arithmetic
Modern office practices, methods, computer equipment, and applicable software applications
Ability to supervise, train, and evaluate assigned staff
Ability to monitor and evaluate the work of contractors
Ability to promote team work, provide constructive feedback, and develop/maintain a sense of team unity
Ability to develop and implement goals, objectives, practices, policies procedures and work standards
Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner, organize own work set priorities and meet critical time deadlines
Ability to read, interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations
Ability to research, analyze and evaluate new service delivery methods procedures and techniques
Ability to develop cost estimates for supplies and equipment
Ability to assist in the development and monitoring of an assigned budget
Ability to maintain accurate and up to date records
Ability to perform complex maintenance and operations duties and operate related equipment safely and effectively
Ability to prepare clear and concise reports correspondence procedures another written materials
Ability to establish and maintain a variety of manual and computerized files, record keeping and project management systems
Ability to read and interpret blueprints, maps, and specifications
Ability to operate modern office equipment including computer equipment and applicable software programs
Ability to communicate effectively in person, over the telephone, and in writing
Ability to use tact, initiative, prudence, and independent judgment
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee’s ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position
Willingness and/or ability to respond to after-hours emergency calls and to work nights, holidays and weekends as required
Willingness and ability to work in inclement weather

Nice To Haves

College coursework or specialized training in horticulture, landscaping, park management, or a related field is desired
Possession of a State of California Qualified Applicator Certificate is required within one year of appointment
Possession of a Bay Friendly Landscape Qualified Professional Certification is required within two years of appointment
The following certifications are desirable and may be required depending on the needs of the department: Certified Irrigation Technician (Irrigation Association), Qualified Water Efficient Landscaper (QWEL) and Certified Playground Safety Inspector (CPSI)

Responsibilities

Supervises the performance of park maintenance staff
Plans and coordinates resources required for park maintenance
Ensures that park maintenance staff receive proper safety training and adhere to established safe work practices
Conducts park needs assessment
Administers contracts
Inspects work
Plans, organizes, coordinates, and oversees park maintenance projects from inception through completion
Develops project scopes, schedules, resource allocations, and cost estimates
Coordinates staff, contractors, equipment, and materials to ensure projects are completed safely, on schedule, within budget, and in compliance with applicable regulations and City standards
Monitors project progress
Inspects completed work for quality and contract compliance
Resolves project issues
Maintains accurate records and reports
Perform technical park maintenance, including pesticide use, landscape planning, and irrigation system design and upkeep
Oversee maintenance and inspections of sports fields, turf, and facilities to ensure safety and optimal conditions
Manage a range of maintenance tasks such as fencing, concrete, asphalt, electrical work, building maintenance, and boat ramp upkeep
Provide customer service by overseeing facility rentals, special events, picnic areas, and responding to public inquiries
Support homeless outreach efforts in parks, coordinating with community resources as needed
Supervise and manage park staff, including assigning work, monitoring performance, and developing goals, policies, and work standards
Conduct staff evaluations, provide development opportunities, manage disciplinary actions, and oversee staff scheduling for regular and special event needs
Coordinate and deliver training programs for skills development, safety standards, work order management, and new hire onboarding
Promote teamwork and provide constructive feedback to support a unified and effective team environment
Plan and allocate resources for park maintenance, including managing fleet, inventory, and procurement of supplies
Inspect contractor work for safety and compliance, oversee project budgets of up to $25,000, and review landscape and irrigation plans
Respond to public requests and address citizen complaints about park conditions, facilities, and public restrooms
Ensure compliance with safety regulations, including Illness and Injury Prevention Program (IIPP) and Occupational Safety and Health Administration (OSHA) standards, and train staff on safety protocols and specialized tasks
Identify and report safety hazards, manage emergency responses, and address hazardous conditions in public spaces
Conduct regular inspections of park areas, restrooms, and facilities to identify and address maintenance and safety needs
Oversee deferred maintenance, tree planting, playgrounds, docks, security measures, and signage in parks
Coordinate with City departments for maintenance projects and respond to park-related issues
Administer contracts, monitor vendor and contractor performance, and manage budgets, grants, and special assessments
Prepare budget recommendations, monitor expenditures, and complete necessary staff reports
Maintain records, manage geographic information systems (GIS) data for park mapping, and oversee policy and procedural development
Manage volunteer programs and coordinate with external agencies such as but limited to East Bay Regional Park District, Department of Pesticides, and County of Alameda
May serve as acting Park Manager when needed
Perform related duties and responsibilities as required

Benefits

Four day, 36 hour work week (Tuesday - Friday)
CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.75% contribution.
Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available
Dental: Comprehensive dental coverage provided to employees and their eligible dependents.
Vacation: Starting with 75 hours annually and increasing with years of service.
Management Incentive Leave: 27 hours of management leave per fiscal year.
Assigned Standby Pay: Accrue up to 40 hours in a 12 month period.
Holidays: 11 City Holidays
Floating Holidays: 4 floating days
Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement
Deferred Compensation: Up to 1% 457(b) matching City contribution after 1 year of continuous service.