Parish Secretary

Archdiocese of St. Louis•St Louis, MO

3d•Onsite

About The Position

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. Job Summary Greet visitors, new parishioners, business representatives, and refer them to the proper person or association. Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception, spreadsheet, and word processing experience.

Requirements

Must have strong computer skills, typing skills, and have experience using copiers, and other office equipment
Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
Must have three to five years’ experience working in a general office environment
Will work closely with the Pastor, Deacons, Business Manager, and other parish and school employees
Will have frequent interaction with parishioners and various parish organizations
Must be able to warmly welcome visitors, staff, and work well with outside vendors

Nice To Haves

Some knowledge of bookkeeping and or other business software preferred

Responsibilities

Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting and welcoming visitors
Distributes mail and other related material
Prepares mass mailings
Prepares documents and reports to publish annual parish phone directory and serves as liaison to publishing company
Assists with the design and scheduling of electronic sign
Coordinates with parish ministries to support their functionality
Responsible for planning and coordinating details of funerals with parish staff and funeral home
Maintains Mass Intention book, cards, and money
Monitors and orders office supplies
Assists in preparation of weekly bulletins
Assists Finance director with needed tasks
Maintains parishioner data
Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
Liturgical Duties - Ensure liturgical related activities are completed before the weekend/holiday: collection bags, announcements, petitions; order liturgical supplies such as wine, host, and missals, as needed
Organize special collections, and seasonal flower/plant orders; communicate with the Liturgy Committee as needed
Maintains confidentiality, security of property including records, files and keys
Coordinate official parish calendar and schedule volunteers in the parish office
Prepares general correspondence and agenda/minutes and distribute as directed
Works with parish volunteers to support them with parish events/fundraisers/projects
Attend and participate in ongoing training offered by the Archdiocese for the welfare of the parish
Assists parish staff as needed to support them in their functions
Performs other duties as assigned by the Pastor