Paralegal

SSP Law Co., L.P.A.•Cincinnati, OH

7d•Onsite

About The Position

SSP Law Co. LPA is seeking a motivated attorney to join its growing Real Estate Transactions practice in the firm's Hyde Park office in Cincinnati, Ohio. We are looking for an attorney who is eager to work closely with clients, handle sophisticated transactional matters, and play an active role in building a thriving practice. For more than 30 years, attorneys at SSP have anticipated the needs of our clients and taken bold, strategic action on their behalf. We have earned a reputation of being business-savvy, pragmatic attorneys of integrity and aggressive advocates when our clients' interests are on the line. At SSP, we take pride in the legal services we provide and the products we produce for our clients. JOB SUMMARY The Paralegal completes daily processes and transactions to support attorneys to meet the needs of clients and ensures matters are moving forward as necessary including completing daily administrative processes and transactions.

Requirements

Associate's degree in Paralegal Studies, Legal Studies, Business Administration, or a related field; or an equivalent combination of education and relevant legal experience.
3+ years of experience in a law firm or legal environment as a Paralegal or Legal Assistant.
Experience supporting attorneys in one or more of the following practice areas: Civil Litigation, Labor & Employment, Probate and Estate Administration, Commercial Transactions
Experience drafting legal correspondence, pleadings, discovery requests and responses, agreements, and other legal documents.
Experience coordinating document collection, records requests, filings, and matter management.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and electronic document management systems.
Active Notary Public commission or ability to obtain within six months of hire.
Demonstrates professional, respectful and courteous behaviors in all interactions, communicating effectively and fostering positive relationships with colleagues and clients.
Strong written and verbal communication skills.
Exceptional organization and attention to detail.
Ability to manage multiple matters and deadlines simultaneously.
Ability to work independently while collaborating effectively with attorneys, clients, courts, governmental agencies, and vendors.
Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.
Experience conducting legal and public records research.

Nice To Haves

Certified Paralegal (CP®) credential through the National Association of Legal Assistants (NALA) strongly preferred.
Experience supporting litigation matters through trial preparation.
Experience with employment law matters, including EEOC and state agency investigations.
Experience with probate administration, estate planning, trusts, and fiduciary matters.
Experience drafting and reviewing transaction documents, agreements, and business-related filings.
Experience using LexisNexis or similar legal research platforms.
Familiarity with Ohio court procedures, electronic filing systems, Ohio Secretary of State filings, and Ohio Bureau of Workers' Compensation processes.

Responsibilities

Draft and send correspondence to clients and third parties
Draft, revise, and file pleadings; Serve pleadings on opposing counsel
Correspond with clients regarding issues and/or needs for information/documents
Correspond with and schedule court reporters, videographers, and other vendors as necessary
Prepare written interrogatories and requests for document production
Draft, revise, format, proofread, and finalize documents including letters, agreements, pleadings, motions, and other various documents as requested by supervising attorney
Request necessary matter documents from other third parties including Secretary of State, attorneys or their staff, and other organizations
Review and organize documents produced or to be produced in discovery.
Research public records and laws, to locate people and/or personal information via Lexis, Internet searches, and social media
Prepare, organize, label, and maintain exhibits and exhibit binders for depositions, mediations, hearings, arbitrations, and trials, ensuring all supporting documents are complete, accurate, and readily accessible.
Search and pull documents or information on auditor and recorder websites
Request medical records and bills from hospitals, clinics, and other medical providers
Correspond with insurance companies regarding subrogation, status updates
Prepare medical release forms for clients
Correspond with opposing counsel and co-counsel
Create and use client document sharing folders on OneDrive and save/share documents with clients and/or third parties
Draft and revise estate planning and administration documents
Create organizational charts and lists for cases
Research and coordinate with process servers out of state
Draft disbursement letters following settlement of cases
Download, review, and organize documents from the Ohio Bureau of Workers' Compensation (BWC) portal
Correspondence and communications with Equal Employment Opportunity Commission (EEOC) or Ohio Civil Rights Commission (OCRC) investigators.
Assist in preliminary investigations into cases, including participation in client intake interviews, preparing questionnaires, contacting third-party witnesses, and obtaining publicly available documents and information.
Follow up on documents that have been processed, filed, and recorded and notify all appropriate parties
File and record documents with the recorder's office, Secretary of State, and other government offices both electronically and via hard copy
Maintain and update physical and electronic matter files with related documents including scanning incoming mail, saving executed agreements, matter notes, correspondence, and other matter related documents
Coordinate and maintain attorneys' calendars including scheduling meetings and conference calls, entering important deadlines and reminders, and reserving conference rooms
Open new matters, initiate conflict checks, create new matter files, complete new matter forms, enter new matters into legal management system and send fee agreements
Prepare fee agreements and engagement letters for all new clients and existing clients, as needed, and track return of the same
Answer phone calls for attorneys when attorneys are not available, and coordinate with attorneys regarding responses to missed calls.
Promptly save email correspondence in appropriate client files, label with date email was sent or received and brief description
Promptly save email attachments in appropriate client file folders and label appropriately
Copy, collate, and assemble various binders, exhibits, and documents as directed
Assist attorneys by entering/reviewing/editing attorney time narratives and releasing into time management system according to deadlines
Assist with attorney billing as directed
Process Saba Enterprises invoices and track rents received
Forward all bills received for BRISK to the appropriate parties
Assist attorneys with scheduling and tracking CLEs
Answer main phone line and direct incoming calls promptly and professionally
Greet clients, visitors, and vendors with exceptional customer service and positive attitude
Process and distribute daily mail, faxes, and UPS/Fed Ex packages
Prepare and distribute outgoing and incoming packets for legal courier service
Coordinate schedule to ensure main phone line is always being answered
Process and save Conflict Check emails
Scan and archive closed matters