Paralegal

Gallagher•Rolling Meadows, IL

12d•Hybrid

About The Position

This position works closely with the Director, Legal Entity management, to help ensure accurate governance documentation, timely filings, and effective legal support across the organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while handling confidential matters with discretion and professionalism.

Requirements

Associate's degree, Paralegal certificate and 3 years litigation experience required.
Thorough knowledge of legal concepts, legal terminology and jurisdictional litigation protocols for federal and state courts; electronic filing experience necessary.
Excellent attention to detail and accuracy
Strong organizational and time management skills
Ability to manage multiple priorities and deadline
Strong written and verbal communication skills
Ability to work independently and collaboratively
Professional judgment and discretion with confidential information
Strong drafting, proofreading, and document production skills
Analytical and problem-solving abilities
Ability to look for automation opportunities and streamlined document production and other processes, including the use of AI
Strong interpersonal skills and ability to work effectively across departments

Nice To Haves

Notary Public
Designation or willingness to obtain designation with Insurance and Securities Organization.
Bachelor's Degree
Minimum of 1-2 years law firm environment or equivalent.
1-4 years of paralegal or legal support experience, in an in-house legal department, corporate legal environment or law firm with corporate governance experience.
Proficiency in Microsoft Office Suite; experience with GEMS entity management and AdobeSign software a plus.
Experience in an in-house legal department
Experience with entity management tools and legal workflow systems

Responsibilities

Maintain and organize corporate governance records, including biographical affidavits, operating agreements, resolutions, written consents, officer appointments, dissolution, mergers and related documentation.
Draft, review, format, and track routine governance documents, including resolutions, consents, certificates, plans of liquidation and other corporate records.
Maintain entity management databases and legal designated producers for each entity.
Track corporate governance deadlines, annual reports, state filings, and other compliance obligations.
Coordinate with internal stakeholders, outside counsel, registered agents, and third-party service providers on governance matters.
Support due diligence, audits, internal reporting, and corporate transactions as needed.
Manage document organization, filing, and circulation for signature and retrieval within legal document management systems.
Provide support on special projects and other Legal Department initiatives as assigned.