Paralegal

Altarum•Novi, MI

5d•Hybrid

About The Position

The Office of the General Counsel provides strategic legal support to promote effective stewardship of Altarum’s resources and help assess, plan for, and mitigate financial and operational risk. The Paralegal works closely with the General Counsel on contracts and procurement, corporate governance and Board operations, records and regulatory compliance, and the corporate insurance program. The role reviews agreements, conducts legal research, coordinates Board activities, maintains corporate records and licenses, and helps keep policies and compliance programs current. It is suited to an experienced paralegal who takes ownership of detail-oriented work and handles confidential information with discretion. Experience in some preferred areas is helpful but not required; training may be provided. The position is hybrid in Novi, Michigan. Employees near the Silver Spring, Maryland, or Novi, Michigan offices attend in-person Collaboration Days once every other month; non-local employees attend virtually and may occasionally be asked to attend in person. Candidates must be eligible to work in the United States without sponsorship, and work must be performed within the continental U.S. for the duration of employment unless required by contract. The employee must be able to work core hours aligned with Eastern Time unless otherwise approved. Remote employees must maintain a dedicated, ergonomically appropriate workspace, reliable internet, and a mobile device that supports efficient work. Travel is less than 10%.

Requirements

At least five years of relevant experience.
Licensure as a notary public, or eligibility and willingness to become licensed.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Excellent organizational, analytical, communication, and interpersonal skills, with strong attention to detail.
Ability to prioritize and complete projects effectively and efficiently.
Ability to handle confidential and sensitive information with discretion.
Strong ethics, integrity, and professionalism.
Passion for and commitment to Altarum’s mission, vision, and values.
Currently eligible to work in the United States; sponsorship is not available.
Ability to work core hours aligned with Eastern Time unless otherwise approved.
For remote employees, ability to maintain a dedicated, ergonomically appropriate workspace free from distractions, with reliable internet and a mobile device that supports efficient work.

Nice To Haves

Experience in a corporate legal department or supporting multiple attorneys.
Experience reviewing contracts and agreements and supporting procurement or vendor management.
Experience with corporate governance and Board support, including electronic Board portals.
Experience with insurance administration or records management.
Experience with project planning or task tracking in an electronic platform.
Nonprofit experience.

Responsibilities

Support the General Counsel with complex transactional matters and provide day-to-day support as needed.
Conduct legal research, analyze results, and summarize findings to support decision-making.
Monitor legal and regulatory developments affecting Altarum’s operations and governance and communicate their potential impact.
Oversee and monitor regulatory compliance initiatives.
Draft and review corporate policies and procedures and recommend new ones as needed.
Review agreements and contracts, identify issues and risks, and recommend revisions for review.
Support procurement, including review of vendor and subcontractor agreements and related documentation.
Develop and deliver employee communications about General Counsel initiatives, their objectives, purposes, and available resources.
Prepare and coordinate Board and Committee meeting materials and supporting documentation; attend meetings and prepare minutes.
Oversee and maintain the BoardEffect electronic Board portal.
Coordinate Board meeting logistics, including location, meals, travel, and hotel accommodations; poll and schedule Board and Committee meetings.
Maintain the calendar of Board and Committee tasks and ensure compliance with it.
Maintain trustee, officer, and other governance handbooks; support Board housekeeping and compliance activities.
Process quarterly Board retainer fees and trustee travel expense reimbursements.
Maintain corporate templates and forms.
Digitize, organize, and maintain the General Counsel’s records.
Implement the Record Retention policy and program and maintain the Record Retention and Disposition Schedule in consultation with departments.
Manage state qualification annual reports and business licenses for all entities, and manage annual charitable license renewals.
Support recurring disclosures, state tax exemption recognition, scientific misconduct matters, and Human Subject Research certification.
Oversee, maintain, and administer the corporate liability insurance program.
Gather data, prepare insurance applications and renewals, and implement and track insurance policies.
Obtain, maintain, track, and provide certificates of insurance.
Review insurance provisions in contracts, agreements, and proposals and provide recommendations to legal operations.
Manage workers’ compensation claims.
Oversee and maintain electronic platforms.
Perform other duties as assigned.