Paralegal

Topsort • Somerville, MA

11d

About The Position

Topsort is hiring a Paralegal to help keep its legal operations running smoothly as the company grows internationally. The role works closely with an attorney to support commercial contracting, compliance, and corporate matters, improve legal workflows, and independently manage routine requests within approved guidelines.

The Paralegal reviews incoming contracts, flags deviations for attorney review, prepares routine agreements using approved templates, manages standard NDAs, and coordinates contracts through signature. The role also coordinates responses to customer questionnaires, RFPs, and vendor onboarding; manages legal intake, contract records, templates, and playbooks; tracks legal and compliance deadlines; prepares policy drafts for attorney review; summarizes legal and regulatory developments; and supports international entity management, notarization and apostille processes, and outside counsel coordination.

The successful candidate keeps routine requests and pending matters moving during attorney absences, works within approved guidelines, and escalates issues requiring legal judgment. Success is measured by efficient and accurate contract execution, reliable deadline tracking and records, effective legal support resources, and sound judgment in handling and escalating matters.

Requirements

• At least 2 years of paralegal experience, ideally in-house or in commercial or corporate law.
• A paralegal certificate or degree from an ABA-approved program.
• Familiarity with common contract terms and experience reviewing and preparing documents using templates and established guidelines.
• Experience with e-signature platforms such as DocuSign and contract or matter management tools.
• Strong proficiency in Microsoft Office and/or Google Workspace.
• Ability to manage multiple matters and deadlines while catching missing information, inconsistencies, and document errors.
• Sound judgment in handling routine matters independently, recognizing when to escalate, and protecting sensitive company, commercial, and employee information.
• Clear, concise writing, professional stakeholder communication, proactive follow-through, and ability to learn new processes quickly.

Nice To Haves

• Experience in technology or SaaS companies.
• Strong written and spoken Spanish, particularly for reviewing documents and communicating with colleagues, counterparties, and outside counsel.
• Familiarity with international corporate matters, notarization, and apostille processes.

Responsibilities

• Review incoming contracts, flag deviations for attorney review, prepare routine agreements using approved templates, manage standard NDAs, and coordinate contracts through signature.
• Coordinate responses to customer questionnaires, RFPs, and vendor onboarding with relevant teams.
• Develop resources for common legal questions.
• Manage legal intake, contract records, templates, and playbooks.
• Use approved tools, AI, and automation to improve legal workflows while protecting confidential information.
• Track legal and compliance deadlines, prepare policy drafts for attorney review, and summarize relevant legal and regulatory developments.
• Support international entity management, notarization and apostille processes, and outside counsel coordination, including invoices and legal spend.
• Keep routine requests and pending matters moving during attorney absences, work within approved guidelines, and escalate matters requiring legal judgment.
• Track renewals, filings, and compliance obligations and maintain timely follow-up and accessible, up-to-date records.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed