Paralegal

Fior di Sole•Napa, CA

5d•$70,304 - $90,000•Onsite

About The Position

We are looking for a paralegal to assist with winery compliance, licensing, regulatory filings, and contract administration. This position is responsible for drafting and customizing contracts, agreements, legal correspondence, and other business documents using established templates, coordinating contract administration, maintaining corporate legal records, and supporting legal projects. The role also provides administrative support compliance activities, including alcohol beverage licensing, TTB filings, COLAs, and regulatory documentation, while working collaboratively with internal departments and outside winery compliance counsel and legal counsel, as needed. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and delivering high-quality work in a fast-paced environment.

Requirements

Paralegal Certificate from an ABA-approved or accredited program.
Minimum of 3-5 years of corporate paralegal or legal support experience.
Experience drafting contracts, agreements, and other legal documents using standardized templates.
Experience with contract administration and document management.
Strong knowledge of contract drafting, contract administration, and legal documentation.
Ability to customize legal templates and prepare business agreements with a high degree of accuracy.
Excellent organizational, time management, and project coordination skills.
Strong written and verbal communication skills.
Ability to coordinate effectively with outside legal counsel, outside winery compliance counsel, regulatory agencies, and internal stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to learn and utilize contract management, compliance, and document management software.
Strong attention to detail and commitment to producing accurate, high-quality work.
Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
Ability to maintain confidentiality and exercise discretion when handling legal and business information.

Nice To Haves

Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or a related field preferred.
Experience supporting regulatory compliance or licensing activities preferred.
Winery, alcohol beverage, food and beverage, or other regulated industry experience is highly desirable.
Familiarity with alcohol beverage licensing, TTB, COLA, or regulatory compliance processes is preferred.
Ability to occasionally travel between company locations, as needed.

Responsibilities

Assist with the preparation and coordination of legal documents for review by outside legal counsel, as needed.
Coordinate the contract lifecycle, including document preparation, routing, execution, tracking, renewals, and record retention.
Maintain contract files, corporate records, legal documentation, and electronic document management systems.
Track contract expiration dates, renewal deadlines, and other legal obligations.
Conduct legal and business research and prepare summaries for management and outside counsel.
Prepare legal correspondence, reports, presentations, and spreadsheets to support business initiatives.
Coordinate with internal departments to gather information necessary for contract preparation and legal documentation.
Organize and maintain corporate legal records while ensuring confidentiality of sensitive business information.
Provide administrative support for winery compliance activities in coordination with outside winery compliance counsel.
Assist with preparing, organizing, and submitting alcohol beverage licensing applications, renewals, permits, and regulatory filings.
Support TTB permit applications, amendments, reports, and related regulatory documentation.
Prepare and coordinate COLA submissions and maintain associated records.
Maintain licensing files, compliance records, and regulatory documentation.
Track licensing renewals, filing deadlines, and regulatory reporting requirements.
Coordinate with regulatory agencies, outside winery compliance counsel, and internal departments regarding routine compliance matters.
Assist with product registrations and other regulatory compliance documentation, as assigned.
Maintain accurate legal, compliance, and corporate records.
Exercise sound judgment and maintain strict confidentiality when handling sensitive legal and business information.
Identify opportunities to improve document management, contract administration, and legal processes.
Assist with special projects and perform other related duties as assigned.