Paralegal

Topsort • Somerville, MA

5d

About The Position

Topsort is hiring a Paralegal to support its legal operations as the company grows internationally. The role works closely with an attorney on commercial contracting, compliance, and corporate matters, improves legal workflows, and independently manages routine requests within approved guidelines.

The Paralegal reviews incoming contracts, identifies deviations for attorney review, prepares routine agreements from approved templates, manages standard NDAs, and coordinates contracts through signature. The role also coordinates responses to customer questionnaires, RFPs, and vendor onboarding with relevant teams, and develops resources for common legal questions.

The position manages legal intake, contract records, templates, and playbooks; uses approved tools, AI, and automation where appropriate while protecting confidential information; tracks legal and compliance deadlines; prepares policy drafts for attorney review; and summarizes relevant legal and regulatory developments. Corporate support includes international entity management, notarization and apostille processes, and coordination with outside counsel, including invoices and legal spend.

During attorney absences, the Paralegal keeps routine requests and pending matters moving within approved guidelines and escalates matters requiring legal judgment. Success means efficient and accurate routine contract execution, reliable deadline tracking and records, organized legal requests, useful self-service resources, and sound escalation and continuity practices.

Requirements

• At least 2 years of paralegal experience, ideally in-house or in commercial or corporate law.
• A paralegal certificate or degree from an ABA-approved program.
• Familiarity with common contract terms and experience reviewing and preparing documents using templates and established guidelines.
• Experience with e-signature platforms such as DocuSign and contract or matter management tools.
• Strong proficiency in Microsoft Office and/or Google Workspace.
• Ability to manage multiple matters and deadlines while catching missing information, inconsistencies, and document errors.
• Confidence handling routine matters independently, recognizing when to escalate, and protecting sensitive company, commercial, and employee information.
• Clear, concise writing and professional stakeholder communication.
• Proactive follow-through and ability to learn new processes quickly.

Nice To Haves

• Experience in technology or SaaS companies.
• Strong written and spoken Spanish, particularly for reviewing documents and communicating with colleagues, counterparties, and outside counsel.
• Familiarity with international corporate matters, notarization, and apostille processes.

Responsibilities

• Review incoming contracts, flag deviations for attorney review, and prepare routine agreements using approved templates.
• Manage standard NDAs and coordinate contracts through signature.
• Coordinate responses to customer questionnaires, RFPs, and vendor onboarding with relevant teams.
• Develop resources for common legal questions.
• Manage legal intake, contract records, templates, and playbooks.
• Use approved tools, AI, and automation to improve workflows while protecting confidential information.
• Track legal and compliance deadlines.
• Prepare policy drafts for attorney review and summarize relevant legal and regulatory developments.
• Support international entity management and notarization and apostille processes.
• Coordinate with outside counsel, including invoices and legal spend.
• Keep routine requests and pending matters moving during attorney absences within approved guidelines, escalating issues that require legal judgment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree