Paralegal
About The Position
Vistas Law Group, LLP is a boutique law firm in Ontario, California, specializing in estate planning, probate, trust administration, and estate litigation. The firm describes its environment as supportive and collaborative, with open communication, mentorship, professional development, and a shared commitment to exceptional client service. The Paralegal supports attorneys through all phases of matters, from initial client interviews through final filings. The role is cross-trained across the firm's practice areas and offers hands-on transactional and litigation experience. This is a full-time, in-office position, Monday through Friday; remote work is not available.
Requirements
- Meet California paralegal qualification requirements under Business & Professions Code § 6450.
- Familiarity with California court procedures, Judicial Council forms, and e-filing.
- Strong research skills on Westlaw.
- Proficiency in Microsoft Office and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Strong organization, document management, and attention to detail.
- Ability to work hard, multitask, and work comfortably under deadlines.
Nice To Haves
- Two or more years of paralegal experience; this is preferred.
- Estate planning, probate, or trust experience is a strong plus.
- Law clerks awaiting bar results are encouraged to apply.
Responsibilities
- Communicate with clients, witnesses, opposing counsel, and court staff.
- Conduct client calls and help gather asset, family, and case information.
- Prepare and file probate petitions, Judicial Council forms, inventories and appraisals, and accountings for attorney review.
- Prepare and send required notices, including Notices of Petition to Administer Estate, and arrange publication.
- Review probate examiner notes and tentative rulings, and help prepare responses.
- Support trust administrations from start to finish, including required notices and coordination with financial institutions, appraisers, CPAs, and other professionals.
- Assist with estate litigation by drafting discovery, preparing pleadings, memoranda, and briefs for attorney review, and organizing exhibits and case files.
- Prepare and serve subpoenas, and coordinate with process servers and court reporters.
- Summarize deposition transcripts and organize document productions.
- Prepare hearing and trial binders, exhibit lists, and witness lists.
- Attend hearings, depositions, and mediations with attorneys and take detailed notes.
- Conduct legal research on Westlaw and factual investigation, including public records and court dockets, as directed.
- Manage court filings, e-filing, attorney calendars, and deadline tracking.
- Keep case files and the case management system well organized, current, and ready for review.
- Track time accurately and assist with billing entries.
- Provide general administrative support, including answering phones and scheduling client appointments.
Benefits
- Health insurance.
- Paid time off, including vacation and sick time.
- Training and development.
- Bonus potential.
- Paid parking.
- Career advancement opportunities and ongoing mentorship.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
