Paralegal (2002)

Aramco Americas Company•Houston, TX

About The Position

Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department.

Requirements

Bachelor of Arts/Science: Business and Mgmt. / Related Discipline.
Proficient verbal and written communication skills
Strong analytical skills.
5 years of experience within legal department or similar business environment.
Strong aptitude with MS Office suite, including Excel and PowerPoint.
Ability to collaborate effectively with colleagues and internal clients
Demonstrate accountability and trustworthiness
Adheres to professional ethics.

Nice To Haves

Experience in drafting legal documents
Experience in workload management and outside counsel management.
Proficiency in legal software

Responsibilities

Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks.
Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations.
Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
Internal reporting on workload, key matters, disputes and outside counsel usage and spending. Ensuring reporting is timely, accurate and aligned with global trading legal department requirements.
Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management
Manage contract authorization and execution processes
Review draft agreements for adherence to company required terms and conditions, under lawyer supervision
Ensure alignment between finance and legal department reporting on budget, including external law firm spend
Assist with design and formatting of legal department presentations
Cross office support as part of global paralegal network
Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
Proactively shares workload and demand information with department to aid prioritization and meet deadlines
Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.
Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
Models timeliness and professionalism in communication with external parties in line with department expectations