Paralegal

Seven Seas Water Corporation • Tampa, FL

1d

About The Position

Seven Seas Water Group (SSWG), a global Water-as-a-Service® provider, is seeking an experienced Paralegal to support its Legal and Compliance function. This role will provide essential legal, compliance, and operational support across the company’s multinational operations, reporting to and working closely with the Chief Legal & Compliance Officer, Deputy General Counsel, and Associate General Counsel. The Paralegal will assist with contract administration, corporate governance and entity compliance, compliance tracking, regulatory support, and legal department operations. This role is crucial for ensuring effective risk management, regulatory compliance, superior corporate record keeping, and the delivery of timely, high-quality legal work product. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced, global, and deadline-driven environment.

Requirements

• Experienced Paralegal
• Highly organized
• Detail-oriented
• Comfortable operating in a fast-paced, global, and deadline-driven environment

Responsibilities

• Assist with preparation, review, refinement, and organization of legal documents, including commercial agreements, amendments, disclosures, correspondence, and standard forms.
• Support contract management activities, including legal request intake, coordination and tracking, tracking approvals, coordinating execution, maintaining templates, and organizing executed agreements.
• Maintain contract summaries, trackers, and key dates related to commercial, procurement, construction, operations, and maintenance agreements.
• Assist attorneys with legal research, factual investigations, and information gathering related to commercial transactions, claims, disputes, or regulatory matters.
• Provide litigation support as needed, including coordinating document holds/collections, organizing discovery materials (e.g., requests for production and interrogatories), and maintaining case calendars and status updates under attorney supervision.
• Support corporate governance activities, including preparing and maintaining corporate records, entity documentation, resolutions, and board and shareholder materials and minutes.
• Manage internal entity files, including organization and maintenance.
• Maintain director and officer lists, shareholder lists, registered address / plant address lists, organizational structure charts, etc.
• Assist with new entity set-up, including preparing applications and other documentation and supporting due diligence.
• Assist in maintaining annual compliance calendars, coordinating with corporate service providers and local counsel as needed, and supporting routine filings and record updates under attorney supervision.
• Assist in maintaining company policies, employment agreements, and ethics-related documentation.
• Support the Legal and Compliance team with tracking and compiling materials for regulatory filings (i.e., UBO reporting, annual returns, business license renewals), compliance certifications, training documentation, KYC requests, and audit responses.
• Assist with employment-related legal support items (foreign and domestic, as applicable), including work permit documentation and supporting materials under attorney supervision.
• Help ensure consistent documentation and recordkeeping across jurisdictions in support of the company’s global compliance framework.
• Serve as a primary point of coordination with registered agents and corporate service providers, including engagement support, address changes, maintenance of share registers/corporate books, and tracking related fees and deliverables.
• Assist with compliance screening process.
• Maintain legal department filing systems, document management platforms, and matter trackers, ensuring accuracy, organization, and version control.
• Assist with intellectual property administration, including tracking trademarks, licenses, and renewal deadlines.
• Coordinate documentation and information flow with internal business partners (e.g., procurement, HR, finance, operations) and outside counsel.
• Assist with management of outside counsel invoices, matter documentation, and reporting.
• Support legal spend administration, including invoice routing/approvals, basic accrual support, maintaining outside counsel contact lists, and tracking renewals for key legal tools and subscriptions.
• Coordinate responses to internal and external information requests (e.g., audit legal letters, insurer questionnaires) by compiling documents and organizing for attorney review.
• Proactively identify issues, gaps, or inefficiencies in legal processes and escalate appropriately.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other legal and administrative support duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees