Paralegal

Westgate Resorts • Ocoee, FL

13d • Onsite

About The Position

The Paralegal provides comprehensive legal and administrative support to the Inventory Management and Developer Services teams with a focus on governing documents, Public Offering Statement (POS) filings, HOA matters, compliance, property registrations, contract documentation, and coordination with external legal counsel. This role ensures accuracy, consistency, and timely execution of all legal documentation and operational filings across multiple Westgate properties. This role works closely with internal departments as well as external counsel to support developer obligations, maintain regulatory compliance, and ensure all governing documents and filings are properly maintained, updated, and aligned across the organization.

Requirements

• Minimum 3–5 years of legal or paralegal experience, preferably in real estate, timeshare, or property development.
• Bachelor’s degree in Paralegal Studies or related field.
• Strong understanding of governing documents, POS structures, deed research, and regulatory filings preferred.
• Strong analytical, reading, and comprehension skills.
• Excellent organization and document management abilities.
• Proficiency in Microsoft Office (Word, Excel, Adobe, SharePoint).
• Ability to manage multiple high-level priorities and deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Nice To Haves

• Certified Paralegal (CP) preferred

Responsibilities

• Reviews, organizes, and maintains all governing documents including Public Offering Statements, amendments, exhibits, declarations, bylaws, and rules & regulations.
• Assists in preparing and coordinating POS updates, state filings, registration renewals, and supporting documentation.
• Ensures all governing documents remain accurate, internally consistent, and aligned across multiple properties.
• Tracks revisions, maintains version control, and ensures distribution of updated documents to relevant departments.
• Serves as a liaison between Inventory/Developer Services and external legal counsel (Greenspoon Marder) on matters relating to POS filings, HOA issues, deed corrections, and developer obligations.
• Assists with deed research, contract documentation, and clarification of ownership issues as needed.
• Supports legal review for developer inventory, trust filings, and property-specific regulatory requirements.
• Coordinates with Legal, Operations, Sales, HOA, and Accounting to ensure documentation accuracy.
• Maintains a calendar of all required filings, renewals, and deadlines across multiple jurisdictions.
• Assists in preparing drafting requests, legal memos, summaries, and document comparison analyses.
• Identifies inconsistencies or gaps in governing documents and provide recommendations for correction.
• Manages document repositories, ensuring proper indexing, storage, and accessibility.
• Conducts legal and factual research related to property filings, developer inventory, HOA questions, and historical document references.
• Analyzes and summarizes complex documents for internal teams, providing clear interpretation of key provisions.
• Assists in drafting owner communications related to governing documents or regulatory requirements.
• Prepares and compiles legal documentation packages, exhibits, and filing packets.
• Supports special projects, audits, or internal reviews as requested by VP leadership.
• Maintains confidentiality of all legal and sensitive information.
• Performs other duties and responsibilities as assigned.

Benefits

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level