Paralegal

Chicago Mercantile Exchange•Chicago, IL

7d•Onsite

About The Position

CME Group is seeking a skilled and experienced governance paralegal to join the Corporate Secretary's Office. This role will support the Company's compliance with securities laws, Nasdaq listing requirements, and CME Group's corporate governance policies. The ideal candidate will be a highly organized professional with the utmost attention to detail. The role is focused on corporate securities compliance, corporate governance, public company reporting obligations, and transfer agent responsibilities. The ability to closely collaborate with the Compensation, Investor Relations, Accounting, and Finance teams will be essential.

Requirements

Bachelor's degree, or Paralegal Certificate from an ABA-approved program.
3+ years of experience with, or exposure to, Corporate Secretary functions, shareholder relations, SEC filings, and corporate governance or a function demonstrating similar experience and skill set.
Proven ability to effectively manage multiple schedules simultaneously, accurately and independently, while maintaining minimal supervision.
Must be able to independently prioritize workload, meet deadlines, and establish effective working relationships in a dynamic environment.
Excellent judgment, communication, and presentation skills, both verbal and written, including the ability to collaborate with a range of partners.
Exhibit a high degree of organizational skill and meticulous attention to detail in all tasks.
Confident and decisive under pressure; utilizes good judgment and demonstrates maturity, tact and diplomacy; ability to handle confidential and sensitive information with absolute discretion.
Proactive personality, eager to learn new areas of responsibility, the company’s business and emerging corporate governance practices.
Cultivates innovation by taking a creative and new approach to issues.
Ability to communicate effectively, including individuals at the C-Suite level, is required.
Ability to conceptualize and manage complex projects while engaging resources from inside and outside the department.

Nice To Haves

Working knowledge of the Securities Act of 1933, the Securities Exchange Act of 1934, and related rules and regulations.
Proficiency with EDGAR, SEC filing platforms and board portals.

Responsibilities

Manage relationship with CME Group’s transfer agent and provide effective customer service to the Company’s retail shareholders, coordinating with Treasury and Compensation on processes such as stock issuances, dividend distributions, tax withholding, DWAC/DRS transactions, share balancing, and addressing specific nuances related to CME Group's market participants, including timely responding to shareholder inquiries.
Manage preparation and distribution of questionnaires, including director and officer questionnaires and related party questionnaires as well as Board and Committee evaluations through a board portal.
Assist with insider trading compliance, including managing the insider list and trading window communications, and assist with coordinating pre-arranged trading plans under Rule 10b5-1.
Lead certain aspects of the preparation of the Company’s proxy statement, including updating disclosures, preparing and managing the proxy calendar, coordinating proxy printing and distribution.
Coordinate aspects of the annual meeting of shareholders, including engaging with the inspector of election, assisting with voting, and assisting with the script, rules of conduct, and meeting logistics.
Assist with Section 16 compliance, including maintaining EDGAR codes, tracking director and officer stock holdings, drafting and filing Forms 3, 4 and 5 through Workiva.
Assist with preparation and filing of other SEC periodic reports and corporate citizenship reports, including gathering and verifying information for public disclosures and coordinating with internal stakeholders.
Support responses to audit requests, regulatory examinations, and other compliance inquiries upon request, including maintaining appropriate records and effectively collaborating and communicating with internal and external stakeholders for timeline and accurate reporting.
Maintain minute books, corporate records and governance documentation, including minutes, resolutions, charters, bylaws, and governance policies.
Maintain updated governance documents on the company’s investor relations website.
Assist with the preparation of Board and Board committee meeting materials, including agenda, resolutions and minutes, upon request.